244 Purchasing Administrative Assistant Jobs in Miami, FL
NARBONA USA is Hiring a Purchasing Administrative Assistant Near Miami, FL
About the job
Location: 3015 Grand Ave, Ste 116. Coconut Grove, FL, 33133
Employment Type: On site, Monday to Friday, 8 am to 4 pm
Position Overview
We are seeking a dedicated and detail-oriented Purchasing Administrative Assistant to support our accounting and inventory operations. The successful candidate will primarily be responsible for loading supplier invoices in QuickBooks and inventory management software, maintaining account balances, and efficiently managing payment emails. If you have a keen eye for detail and are passionate about ensuring the financial accuracy and transparency of our restaurant operations.
Key Responsibilities:
- Load and enter supplier invoices into QuickBooks and inventory management software for inventory recording.
- Maintain and balance various accounts, ensuring accuracy and completeness.
- Monitor automatic payment emails and ensure all are up-to-date.
- Match all bank transactions in QuickBooks with corresponding purchases or restaurant expenses.
- Reconcile accounts payable and receivable.
- Assist in the preparation of monthly/yearly closings and business reports.
- Participate in regular audits, ensuring all financial transactions are transparent and backed by supporting documents.
- Provide support to our accounting team, assisting in daily tasks and acting as a backup when necessary.
- Stay updated changes in products and ensure that all vendor prices are current in BevSpot.
- Handle sensitive information in a confidential manner.
- Communicate effectively with vendors and internal teams.
Qualifications and skills:
- Proven experience as an Administrative Assistant or in a similar role.
- Familiarity with QuickBooks, BevSpot, or similar financial and inventory software is a plus.
- Strong organizational skills, attention to detail, and problem-solving abilities.
- Ability to manage and prioritize tasks efficiently.
- Proficiency in MS Office, especially Excel, and Google Sheets.
- Fluent in both English and Spanish (spoken and written).
- Associate's or Bachelor's degree in Accounting, Finance, or relevant field is a plus.
Job Summary
Full Time
$44k-59k (estimate)
06/13/2024
07/11/2024
The job skills required for Purchasing Administrative Assistant include Purchasing, Problem Solving, Accounting, Inventory Management, Attention to Detail, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be a Purchasing Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Purchasing Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Purchasing Administrative Assistant positions, which can be used as a reference in future career path planning. As a Purchasing Administrative Assistant, it can be promoted into senior positions as an IT Procurement Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Purchasing Administrative Assistant. You can explore the career advancement for a Purchasing Administrative Assistant below and select your interested title to get hiring information.
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