23 Administrative Specialist Jobs in Syracuse, NY
National Safety Council is Hiring an Administrative Specialist Near Syracuse, NY
- Workplace Safety
- Roadway Security
- Impairment
Position Highlights:Provide professional administrative support, including routine financial responsibilities, to the Data Management Center / Roadway State Programs. Prepare complex, and sometimes confidential, reports and presentations. Support management and department employees through a variety of tasks related to organization, engagement, communication, analysis, print & promotion, as well as finance & accounting. Design and maintain spreadsheets tracking key financial information for state programs, ensuring consistency, completeness, and accuracy of all data. Lead the preparation of the DDC State Program Admin annual expense budget. Monitor expenses monthly and document variances. Track, receive, and submit office requisitions, check requests, and invoices. Participate in and contribute to special projects as directed by the Director / Sr. Manager.
What You’ll Do:
- Provide administrative, project, and customer support to Data Management Center/Roadway State Programs
- Schedule and organize activities such as meetings, travel, training, and department staff activities for all members of the department
- Proactively handle all aspects of preparation, set up, and take down for team events, meetings, luncheons, etc. Monitor and replenish all office and breakroom supplies
- Routinely screen and route operator calls and emails through a generic DMC inbox. Independently respond to and resolve routine matters. Provide general support to visitors
- Design and draft general correspondence, presentations, memos, charts, tables, and graphs as needed for projects, proposals, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy
- Prepare regularly scheduled reports including but not limited to end-of-month, phone system, personnel, finance, accounting, etc. Communicate trends or anomalies to management. Recommend changes in office practices or procedures based on analytics
- Assist with processing state program contract renewals. Compile NSC documents such as charters, financials, Certificates to do Business, Certificates of Insurance, etc. as needed for contract renewals and RFPs. Support W/MBE vendor relationship requirements for individual state programs
- Coordinate complex workflows; assure the development and accurate documentation of standard operating procedures for all assigned processes
- Own specific assignments related to special projects which includes planning and coordinating presentations, disseminating information, competitive research, FOIA requests, phone report analytics, budget analytics, etc
- Administer Data Management Center financial processes
- Track, receive, and submit office requisitions, check requests, and invoices
- Lead the preparation of the DDC State Program Admin annual expense budget. Monitor expenses monthly and document variances
- Manage all aspects of PO / purchasing processes for all state program room rental arrangements/vendor accounts
- Become a database/purchasing/accounts payable/contact management systems super-user with the ability to design and pull reports meeting the specifications of the requestor
- Review transaction journals, and research, and ensure processing of required financial adjustments. Reconcile monthly bank statements
- Design and maintain spreadsheets tracking key financial information for state programs, ensuring consistency, completeness, and accuracy of all data. Draft and compile routine monthly financial reports
- Contribute to overall team effort by performing other administrative and project support as required
- High school diploma and at least 3 years of relevant experience. OR Associate or bachelor’s degree and at least 2 years of relevant experience
- Must be a self-starter, be highly detail-oriented, and possess good time management, organizational, decision-making, and interpersonal skills
- Proven ability to respond to and complete deadlines as well as delegate and organize own work and other’s workflow
- Excellent verbal and written communication skills are required
- Ability to independently handle multiple projects simultaneously
- Proven ability to make decisions, solve problems, and recommend proposed solutions in a fast-paced environment to customer, state agency, instructor, or facility problems or inquiries
- Highly proficient with Microsoft Excel and PowerPoint a must
- The pay rate is $24.30/hr
- At least 20 PTO days accrued 1st year and 11 paid holidays
- Flexible work arrangements
- Comprehensive medical, dental, vision, and life insurance plans
- Flex spending accounts for medical and dependent care
- 403(b) & Roth 403(b) with employer match up to 6%
- Reimbursable training
- Student loan pay down
- Dress for your day
NSC is an equal-opportunity employer.Powered by JazzHR
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Job Summary
Full Time
Utilities
$54k-67k (estimate)
03/01/2023
07/27/2024
nsc-centralohio.org
COLUMBUS, OH
50 - 100
Private
DANA J KOPPES
$10M - $50M
Utilities
Related Companies
The job skills required for Administrative Specialist include Administrative Support, Written Communication, PowerPoint, Time Management, Presentation, Accounting, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
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Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
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Administrative specialist skills are those related to organizing and effectively managing a workplace.
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Administrative specialist requires strong organizational skills to juggle many tasks.
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Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
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Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
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Step 3: View the best colleges and universities for Administrative Specialist.
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