Job Title: Medical Secretary II

Location: New York

Address: 1111 Amsterdam Ave, 1111 Amsterdam Ave

POSTAL CODE: 10025

Shift : 8:00AM to 4:30PM

Duration: 4 months Contract Role

Duties:

· Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs.

· Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties.

· Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages.

· Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department – consultations, follow ups, simulations, and brachytherapy procedures; and outside the department – diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary.

· Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation.

· Prepares new charts for patients to be seen in consultation, ensuring completeness of records required.

· Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician.

· Obtains demographic and financial information from patients and family in a professional and discreet manner.

· Establishes and maintains office records, documents and files.

· Photocopies materials as required; prepares correspondence

· Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office.

· Maintains good attendance, arrives to work on time on a consistent basis.

· Displays a positive attitude. Represents the department in a professional manner.

· Has the ability to problem solve and to work independently.

· Demonstrates ability to handle multiple tasks at one time and to prioritize work

· May be required to perform other duties as assigned or perform other duties when necessary.

 Skills:

· Three to five years of secretarial experience.

· Demonstrated ability to type 75 w.p.m.

· Computer literacy in word-processing and presentation software required

· Strong interpersonal and communications skills and ability to interact with all levels of personnel

Education:

High School Diploma or equivalent