For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

The Administrative Support Specialist is responsible for a range of administrative tasks to support the Corporate Office and Executive Management, ensuring smooth and efficient office operations.

Essential Duties and Responsibilities:

- Core Values: Uphold and support company Core Values.

- Reception Duties: Serve as the first point of contact for visitors and company personnel, providing a welcoming and professional presence.

- Phone and Visitor Management: Answer, assist, and direct all incoming telephone calls and guests to the appropriate parties in a professional and courteous manner. Screen phone calls and visitors for the Executive Management team.

- Office Operations: Oversee office operations, including maintenance, mailing, ordering supplies, and managing equipment. Run errands as needed.

- Office Maintenance: Maintain the office condition and arrange for necessary repairs to ensure a professional and enjoyable working environment.

- Invoice Management: Ensure that all office-related invoices are processed and paid on time.

- Property Management Coordination: Coordinate requests with Property Management (Cushman and Wakefield), including special cleaning, maintenance, building and parking access, and security services.

- Event Planning: Plan in-house or off-site activities, such as office celebrations, events, and monthly office lunches.

- Report Management: Manage detailed, time-sensitive reports such as salvage logs and reconciliation of Executive Management expense reports.

- Confidential Tasks: Handle sensitive, confidential information and assignments from Executive Management, including scheduling and preparing client meetings and organizing client events.

- Mail Management: Manage incoming and outgoing daily mail, including sorting, distributing, dropping off, and picking up mail in the mailroom. Prepare shipping labels and order FedEx and UPS pickups and deliveries for office staff as requested.

- Conference Room Management: Reserve, prepare, and ensure conference rooms are organized and tidy for meetings throughout the day.

-Kitchen and Supplies: Collaborate with the marketing team to stock the kitchen with snacks and supplies, clean up as needed, and assist with coordinating business lunches, including setup and cleanup. Manage, order, and stock office supplies..

Minimum Qualifications:

- 3-5 years of related experience working in a Corporate Office supporting Executives, with proven attention to detail and high-level administration skills.

- Proficient in Microsoft Office, specifically Excel, Word, and Outlook.

- Excellent oral and written communication skills.

- Outstanding customer relationship skills.

If you're a highly organized individual with a knack for multitasking and a passion for supporting executive operations, we invite you to apply for this vital role!