Executive/Administrative Assistant to CEO

Danville, CA – Hybrid – Part-time

$45 - $50 per hour

Key Responsibilities:

Executive Support:

· Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and arranging travel.

· Prepare and edit correspondence, communications, presentations, and other documents.

Office Management:

· Oversee general office operations to ensure efficiency and productivity.

· Handle incoming and outgoing mail, including making bank deposits.

· Maintain office supplies and equipment.

Meeting Coordination:

· Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.

· Assist in preparing materials for presentations and reports.

Communication:

· Act as a point of contact between the CEO and internal/external stakeholders.

· Handle incoming and outgoing communications on behalf of the CEO.

Confidentiality:

· Maintain the highest level of confidentiality concerning company matters.

· Handle sensitive information with discretion.

Special Projects:

· Assist the CEO with special projects and initiatives as needed.

· Conduct research and gather information to support decision-making.

Personal Attributes:

Professionalism:

· Demonstrates a high level of professionalism in appearance and demeanor.

· Maintains a positive and approachable attitude.

Dependability:

· Reliable and punctual with a strong work ethic.

· Ability to work independently and as part of a team.

Attention to Detail:

· Meticulous attention to detail in all aspects of work.

· Ensures accuracy and completeness of work.

Resourcefulness:

· Proactive in identifying and solving problems.

· Ability to find efficient solutions and streamline processes.

Education and Experience:

Bachelor’s degree in Business Administration, Communications, or a related field preferred. Equivalent work experience may be considered.

Minimum of 3-5 years of experience as an administrative assistant or in a related role, preferably in the tech or SaaS industry.

Experience supporting C-level executives is highly desirable.

Skills and Competencies:

Technical Proficiency:

· Proficiency with Google Suite (Mail, Calendar, Doc, Sheets, Slides, etc).

· Familiarity with project management.

· Basic understanding of SaaS industry tools and platforms.

Communication Skills:

· Excellent written and verbal communication skills.

· Ability to draft professional correspondence and reports.

Organizational Skills:

· Exceptional organizational and time management skills.

· Ability to manage multiple tasks and projects with attention to detail and accuracy.

Interpersonal Skills:

· Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.

· High level of professionalism and confidentiality.

Problem-Solving Abilities:

· Strong problem-solving skills with a proactive approach to anticipating needs and issues.

Flexibility and Adaptability:

· Ability to adapt to a fast-paced and rapidly changing work environment.

· Willingness to take on new tasks and adjust priorities as needed.

Project Management:

· Experience in managing small to medium-sized projects.

· Ability to coordinate events and meetings efficiently.

This role will start part-time (~20 hours per week) with the potential to turn into a full-time position in 2025.