Accounting Assistant

Accountant Assistant

Department: Operations                                                       

Job Summary:

We are seeking a detail-oriented and organized Accounting Assistant to join our finance team. In this role, you will work closely with our accounting manager and support the day-to-day financial operations of our company

Duties/Responsibilities:

• Process full-cycle accounts payable, including matching purchase orders and proof of receipt with invoices and posting in QuickBooks.
• Obtain appropriate approvals for non-PO invoices. (AP)
• Handle processing of employee expense reports. (AP)
• Manage monthly credit card transactions. (AP)
• Ensure proper coding of general ledger (GL) accounts. (AP)
• Execute weekly check runs. (AP)
• Reconcile vendor statements and resolve any discrepancies with vendors and procurement departments. (AP)
• Maintain vendor files and cultivate positive relationships by providing payment information and resolving concerns. (AP)
• Prepare weekly reports on vendor liabilities and purchase orders (PO). (AP)
• Assist with month-end closing activities. (AP)
• Process daily sales order requests (SOR) for both customers and non-customers. (AR)
• Issue billing statements as per occurrence and ensure accuracy. (AR)

Required Skills/Abilities:

·      Excellent interpersonal and customer service skills.

·      Excellent organizational skills and attention to detail.

·      Excellent time management skills with a proven ability to meet deadlines.

·      Strong analytical and problem-solving skills.

·      Must be a Team able to work as a part of team and be able to Communicate effectively with both colleagues and clients.

·      Must be able to take initiative and be able to work independently.

·      Ability to prioritize tasks and to delegate them when appropriate.

·      Ability to function well in a high-paced and at times stressful environment.

·      Proficient with Microsoft Office Suite or related software.

Physical Requirements:

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to perform sedentary work, including sitting for extended periods of time.

Ability to periodically stand, walk, crouch, stoop, bend, and reach across all planes.

• Ability to operate a computer and other office productivity equipment for extended periods of time.