Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you're driven by the passion to do something meaningful that changes lives, Nestl is the place for you. Nestl USA is one of seven operating companies that make up Nestl's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
This position is not eligible for Visa Sponsorship.
Nestl Coffee Partners (NCP) is on a mission to elevate how our consumers experience coffee. We elevate everyday coffee moments, spark joy, and create connection by delivering the perfect cup. Together, we shape a brighter future, one sip at a time.
With brands like Starbucks, Nescafe, and Seattle's Best Coffee, our diverse product portfolio is brimming with rich and fulfilling opportunities for motivated individuals passionate about sharing their love of coffee and the moments it creates.
Our culture provides an inspiring and high-energy work environment that fuels our fast-paced growth, and our flexible approach ensures that we're fully immersed and positioned to pioneer the coffee market. Across our organization, we're creating a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Together, we'll brew remarkable things!
The Sr Administrative Assistant contributes to the success of NCP by providing advanced, dedicated administrative support of a confidential and complex nature to both leadership and the team. You will exercise independent judgment and discretion in making decisions. You will need to follow through on carrying out activities and demonstrate the ability to perform effectively with limited direction.
Responsibilities:
Supports both executives and departments with high customer service, being interpersonally savvy and efficient.
Provides leadership influence to leaders, partners and admin support team to continuously improve productivity, communications and morale. Works as a team member with other assistants to ensure consistency of operations and alignment with company goals and strategies.
Completes various administrative activities, including but not limited to, creating/editing/finalizing presentation materials, providing training and coaching when appropriate, expense reports, p-card management, calendaring, composing correspondence (messaging and prioritizing), acting on department mail, managing onboarding activities for new partners, planning/hosting meetings and the offsite activities as well as streamlining existing processes where applicable.
Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of the executive's travel such as currency, weather, culture, and locale to ensure the executive's effective use of time and resources to promote productivity.
Actively engages with team members to ensure alignment of priorities and open communication paths. Will partner on leadership initiatives where practical.
Is a primary point of contact for the business unit or department. Will answer questions, direct requests to appropriate partners, and host/escort visitors within the building as needed.
Partners with the facilities department in planning and organizing both teams working spaces and meeting spaces. Including arranging live and telepresence audiovisual equipment, connecting with facilities for a walk-through, and any facilities moves.
Requirements:
High School Diploma/GED or 4 or more years of US military service
5 years of experience in a role performing administrative assistant orcoordinator job functions
Required Skills:
Demonstrates confidence, composure and professionalism
Advanced problem-solving skills, with an aptitude for identifying potential for process improvements and leading change process
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
Ability to communicate effectively at multiple levels of the organization, both clearly and concisely orally and in writing, with attention to detail
Ability to work independently, as part of a team and as a peer leader
Ability to deliver consistently high quality and professional customer service to both internal and external customers
Advanced proficiency in Microsoft Office Suite
Ability to handle confidential and sensitive information
Ability to exercise sound judgment and independent decision making
Demonstrates an aptitude for understanding the business, function and company priorities and be able to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Ability to perform successfully in a fast-paced, dynamic environment
Req305437
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestl. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestl seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestl home.
The Nestl Companies are an equal employment opportunity and affirmative action employer* seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at or please dial 711 and provide this number to the operator: 1-
*Note: Nespresso is not a federal contractor and does not maintain affirmative action programs
Review our applicant privacy notice before applying at