Job Title : Communications Professional 2

Duration : 6 months (Possible Extension )

Location : Palo Alto, CA USA 94304 (Hybrid)

9 : 00AM - 6 : 00PM

Must be local to Palo Alto, CA to work onsite, hybrid.

Here is some of the job duties this role will be doing.

Some of soft skills : Doer, Great Attitude, Go Getter, Communication, Adaptability Creativity, Time Management

• Support the Sr. Director of Internal Communications with a variety of needs, from meeting support to event planning, drafting communications, managing urgent comms needs, and more.
• Support the Sr. Director of Corporate Communications with a variety of needs including content creation for a variety of internal and external audiences, global meeting attendance as necessary and editorial calendar management.
• Provide support for a full range of employee communications
• Plan / create / edit / proof / distribute internal announcements on every topic imaginable, from corporate events, to program updates or rollouts, to organization changes, location-based communications, or announcements on a wide variety of topics
• As needed, Client out in YessPress or prepare for Outlook distribution
• Manage the review cycle and track which documents are in the queue and need to be moved along
• Distribute as needed
• Save / organize the archived messages
• Support town hall meetings, which are held virtually and in person. This may involve
• Creating a "preroll with music
• Managing invites in Outlook; conducting / tracking survey results
• Presentation support, editing, "driving on meeting days
• Reviewing videos, recommending changes / edits, testing operability
• Proofreading
• Updating comms slides including the Service Anniversary recognition slide, updated once per quarter.
• Meeting testing / dry runs prior to meeting date
• Periodically review distribution lists with stakeholders to ensure these capture correct names;
• Help manage the manual process, particularly for Excel distribution lists.
• Be sure the correct lists are clearly marked and in the folder for shared use within Ultrasound comms
• Support ongoing updates for Sharepoint intranet site, Viva Engage, and other as needed
• Tracking Ultrasound posts on Viva and Linked In that can be repurposed internally
• Develop and support Ultrasound Comms Teams site which (will be) accessible to all employees as a repository of information
• Plan, collect content, edit, Client out, manage review cycle for Inside Ultrasound quarterly newsletter
• Support the product marketing teams when there are global distributions for Product and Services Updates
• As time allows, support other business leaders with specific communications goals

Requirements :

4-year degree in Communications or Marketing. 2-4 years' practical experience applying concepts of communications in a professional setting.

Experience with communications in the medtech sector or for a large global organization a plus.

Well suited candidates will :

• Have 2-4 years' experience creating internal and corporate communications in a large corporate setting
• Demonstrate excellent written and verbal communications skills
• Be able to multitask, stay organized and on deadline
• Use discretion with sensitive topics
• Exercise professional judgment and problem-solving
• Have experience with SharePoint and other Microsoft 365 platforms.
• Experience with internal and corporate event planning a plus!
• Be a reliable and fun team player
• Be prepared to work in office at least three full days per week; flexibility is a must.
• Travel as needed to other office locations to support communications needs

Last updated : 2024-05-31