Job Title: Receptionist

Location: Santa Clara, CA 95051 (Onsite)

Duration: 4 Months (Covering a leave)

Shift: M-F 8AM to 5PM

Responsibilities-

• Open/close a corporate lobby to prepare for visitors, employees, and activities. Prioritize tasks with a sense of urgency and assisting with the day-to-day operations of the front desk and building needs.
• Act as a building concierge to all visitors, customers & employees.
• Communication resource for visiting employees from around the globe.
• Greet guests and visitors, acting as a "CEO" of first impressions for internal and external contacts.
• Ensure guests are made comfortable and kept informed of the status of their visit.
• Ensure that all daily reception processes and procedures are followed and updated. Handle all visitor pre-registration requests and ensure compliances are met and aligned with our NDA and CTPAT requirements.
• Update and maintain corporate resource binder to ensure accuracy of information.
• Organize and coordinate conference room scheduling, room resourcing, room reservations and special conference room projects.
• Collaborate with cross-functional teams on special projects for critical events such as GTC, photoshoots, company meetings, etc.
• Assist with New Hire orientation by providing the employee experience and help with NHO room. Assist employees with obtaining temporary employee badges.
• Maintaining visitor badge inventory, information, and reordering supplies.
• Assist with coordinating events, projects and service requests as needed and understand facilities and security operational expectations to deliver the right content and services to employees and visitors. Act as an extension of Security and keep open communication with internal GSOC.
• Work in conjunction with the EBC Center to support high-level customer visits as well as take necessary training courses, attend meetings as needed to build knowledge base and expertise.

Years of Experience needed

1 year of professional receptionist or administrative assistant experience in a high traffic/high volume environment is required.

Level of Education

H. S Diploma

Systems/Software proficiencies:

Microsoft Office Suite Experience is required.

Top Must have Skills:

Personable

Organized

Professional facing

Flexible

Top Nice to have Skills:

Has supported high level individuals in the past

Conference room set up or event set up would be a plus

Pre-Screening Question

This team is looking for an individual who has experience handling a large volume of individuals entering the building on a daily basis.

Please describe your experience working in a similar high environment, and the impact you feel you could make in this role: