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Job Title: Human Resources Associate

Location: Administrative Services Center (ASC)

Classification: Classified Non-Exempt

Pay Grade 15: $19.63 to $20.73 (Based on Education & Experience)

Reports to: Chief Human Resources Officer

Length: 260 days/year position

Fully benefitted to include: medical, dental, vision, life insurances; sick, personal, vacation days & holidays as well as state retirement (PERF).

SUMMARY: Responsible for assisting in the administration of new hires, classified leaves, data analytics and provide support to employees related to their employment needs.

QUALIFICATIONS:

• A minimum of two (2) years’ experience in Human Resources or office administration required.
• A Bachelor’s degree in Human Resources, Business or other related field preferred.
• Must be proficient in use of office computer technology including HRIS, Microsoft Suite and G-Suite.
• Must have strong math skills.
• Must have exceptional communication skills both verbal and written.

RESPONSIBILITIES:

• Provide support to employees in various HR-related topics such as procedures, policies, leaves, compensation and resolve issues that may arise.
• Conduct employee onboarding and orientation.
• Assist in the updating and managing of HR systems to include the careers and records portals (TalendEd: Recruit and Records software).
• Answers telephone and provides caller with routine information and data, and assists in the promotion of good HR relations.
• Meets and/or interacts daily with staff, other offices, and general public.
• Provide backup support to the HR Assistant/Receptionist, Benefits Specialist and HR Coordinator as necessary.
• Maintains confidentiality of data that may be of a privileged or sensitive nature.
• Responsible for compiling and tracking data for state reporting and internal procedures as necessary for the Director of HR and Chief Financial Officer.
• Posts all new and vacated positions.
• Tracks all position activities which includes new positions, vacated positions, transfers and additional jobs.
• Works in collaboration with the payroll office to ensure timely processing of hires, transfers, terminations and changes to staff throughout the district.
• Responsible for the data entry of all new hires, changes in the HRIS system (PowerSchool).
• Performs clerical and office work, including data entry, proofreading, filing, checking and recording information with speed and accuracy.
• Processes all classified retirement paperwork including calculating payouts.
• Processes employment verification as needed.
• Maintains excellent telephone skills in a positive, friendly manner.
• Receive and process resignation letters and leave exception request.
• Posts jobs, forwards applications to hiring administrators.
• Prepares yearly pay calendars and distributes as appropriate.
• Prepares return to work dates for office staff and distributes as appropriate.
• Tracks and processes employee referral bonuses.
• Other reasonable duties assigned by administration.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds.