ADMINISTRATIVE OFFICE OF THE COURTS

POSITION ANNOUNCEMENT #24-67

Location Position Available Salary Range Closing Date

Administrative Office of

the Courts

Concord, NH

Accounting and

Payroll Specialist

Full-Time

$45,162 - $66,281.80

Labor Grade : 24

Open until filled

The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work normally

performed between the hours of 7 : 30 a.m. to 5 : 00 p.m. Monday through Friday; however, the normal workday

may be adjusted based on the needs of the court location.

IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE

Step 1 :

Complete the application from the HR Job Postings page on the website

https : / / www.courts.nh.gov / sites / g / files / ehbemt471 / files / documents / 2021-04 / nhjb-2099-dfps.pdf

Applications are required. Resumes may be submitted to supplement the

Application, and should be sent in the same fashion as described in step 2.)

Step 2 :

• e-mail application to : applications@courts.state.nh.us
• or fax application to : (603) 513-5454
• or mail application to : Administrative Office of the Courts

Human Resources Department

One Granite Place, Suite N400

Concord, NH 03301

At any time we may have more than one position vacant in the court system.

Your application may not be considered if you fail to note a specific position on your application.)

GENERAL SUMMARY

The Accounting and Payroll Specialist is a regular full-time administrative position working in the

Administrative Office of the Courts, subject to the sufficient funding of the Judicial Branch by the

Legislature. This position requires varied bookkeeping and accounting and payroll work involving the

application of basic bookkeeping principles and practices to a variety of financial records at the

Administrative Office of the Courts, using both the Judicial Branch accounting system and interfacing

with the State of New Hampshire's accounting system.

Work involves the independent maintenance of a set of moderately complex and confidential

accounting records.

The Accounting and Payroll Specialist reports to the Accounting and Payroll Manager of the

Administrative Office of the Courts and has no supervisory responsibility.

An employee in this position may be required to travel during the regular course of business, and is

subject to transfer or reassignment at the discretion of the Director of the Administrative Office of the

Courts.

ESSENTIAL DUTIES & RESPONSIBILITIES

EXTERNAL / INTERNAL

The intent of this job description is to provide a representative summary of the major duties and

responsibilities performed by incumbents of this job. Employees may be requested to perform job-

related tasks other than those specifically presented in this description.

Inputs all payroll information necessary for payment; performs maintenance functions on the

payroll system and verifies each check processed by the state.

Department to ensure proper flow and maintenance of employee data pertaining to employee

compensation, general deductions, benefits, and retirement.

Processes payment for all benefits, makes adjustments for personnel changes; maintains and

reviews payroll account codes in accordance with Judicial Branch budgeting guidelines.

Reviews the accuracy for proper approvals, and processes payment of all bills from all levels of

courts; ensures proper documentation is stored as set by established record retention policy.

Communicates with employees and vendors in regards to payment questions; processes

invoices to critical vendors, requesting special handling of payments to meet operational

requirements. Ensures transactions are compliant with policies, procedures, and business

practices.

Performs internal audit procedures on all transactions and documents being processed prior to

release of information to the state system. Reconciles payroll, expense accounts, revenue

accounts, and travel accounts to the state accounting system.

Processes all revenues, including the transfer to the state accounting system. Makes

adjustments to revenue accounts as required.

• Assist in maintaining inventory reports for all items valued at a greater rate than $250.
• Completes special projects and cost analysis studies as requested by the Accounting & Payroll

Manager.

• Participates in preparing monthly, quarterly and annual reports.
• Performs related work as required.

FISCAL RESPONSIBILITY

This section describes the accountability and participation if any, as it relates to the fiscal

accountability within department or assigned area(s) of responsibility.

Position has significant fiscal responsibility. May be responsible for the billing, collection

and / or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM ENTRANCE QUALIFICATIONS

Education and Experience

Graduation from high school or GED required, with college or post-secondary course

work in bookkeeping and accounting preferred.

Two (2) years' experience working with bookkeeping and / or accounting functions

required.

Any equivalent combination of training, education, and experience that provides the

required skills, knowledge and abilities.

Licenses or Certifications

Valid driver's license.

OTHER JOB REQUIREMENTS

Successful completion of a background check, including a criminal records check and

motor vehicle records check.

PREFERRED QUALIFICATIONS

None

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledgeable in :

Principles, methods, and practices of bookkeeping, payroll and accounting; basic knowledge of

state and federal payroll guidelines Human Resources Information Systems (HRIS).

Office procedures, including the flow of monies from the courts to the Administrative Office of

the Courts to the state accounting system.

• Modern office practices and procedures.
• Budget processing, coding, and posting transactions.

Skilled in :

• Data gathering and compilation.
• Preparing and maintaining Excel spreadsheets.
• Attention to detail.

Ability to :

• Use all office equipment.
• Perform accounting functions on multiple computer systems.
• Perform computer functions, particularly spreadsheet analysis.
• Interpret financial information and use analytical skills to reconcile discrepancies.
• Communicate orally and in writing with the courts for problem resolution.
• Perform details work and make mathematical calculations rapidly and accurately.
• Meet schedules and deadlines of the work.
• Work under pressure in a changing work environment with multiple tasks and program

demands.

• Perform a variety of duties, often changing from one task to another of a different nature.
• Establish and maintain effective and cooperative working relationships with associates and

representatives of other federal and state departments, courts and the general public.

• Follow oral and written instructions.

Last updated : 2024-06-27