Position Title: Fiscal Asst,Sr
Employee Classification: Fiscal Asst,Sr
College/Division: College of Hlth, Educ & Soc Trans
Department: 350410-INST FOR EXCEL IN MATH & SCIENCE ED
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt :Non-Exempt
Summary: The posting will be advertised in the Las Cruces Bulletin and on the STEM Outreach Center Website and Facebook page.
The NMSU MC2 Project is seeking an experienced Fiscal Assistant, Snr. to support our project accountant. NMSU is an EEO/AA employer.
Classification Summary: Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.
Classification Standard Duties: Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Education- High School diploma or GED certificate.
Experience- Three (3) years of experience related to the standard duties as outlined.
Equivalency- Completion of a post-secondary degree or certificate may substitute for years of experience.
Knowledge, Skills and Abilities
Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.
Skill in maintaining and reconciling accounting and financial records.
Ability to effectively communicate.
Job Duties and Responsibilities
Complete fiscal processes for Mathematically Connected Communities projects, including purchase order, travel reimbursements, budget reconciliations, payment forms, and invoicing. Work with program managers to monitor grant budgets and create spending plans.
Preferred Qualifications
BA in Business or accounting.
Special Requirements of the Position
Understanding of NMSU fiscal systems.
Department Contact: Wanda Bulger Tamez, (575) 646-2755, wguzman@nmsu.edu
Contingent Upon Funding: Contingent upon funding
Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.