Position Title: HR Operations Unit Coord
Employee Classification: HR Operations Unit Coord
College/Division: Digital Learning
Department: 440410-DIGITAL LEARNING
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.14
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt :Non-Exempt
Summary: Mexico State University's Global Campus seeks an HR Operations Unit Coordinator who will be responsible for coordinating activities for the HR team. This role has a key responsibility of ensuring that HR operations are carried out effectively.
Classification Summary: Coordinates and administers operational functions and actions for a college or division related to human resources transactions, recruitment, records management, and financial transactions. Serves as the college/division's primary point of liaison with the University's Human Resources Services. Monitors and coordinates department compliance with NMSU policies, procedures, and standard practices ensuring that related communications are disseminated within the college/division.
Classification Standard Duties: In conjunction with central Human Resource Services assumes responsibility for coordination, administration, monitoring, and accuracy of employment processes; Assists with and oversees, as delegated, the coordination of human resource related processes including: recruitment, on-boarding new employees, performance evaluation, employee benefits, and employee relations. As the college/division liaison with central Human Resource Services, is responsible for guiding managers and employees through the various HR procedures and processes, escalating issues as appropriate to the specific Human Resource Services department; interprets and applies the terms of the university's collective bargaining agreement, policies and procedures to ensure administrative compliance; prepares and/or verifies transactions including: hiring actions, personnel change actions, financial actions for accuracy, completeness and compliance with pertinent university or sponsor regulations; approves transaction documents within designated limits. May participate in human resource special projects, training, workshops and initiatives. May supervise technical and/or administrative support staff. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Bachelor's degree in a related field. One (1) year of experience related to the standard duties as outlined. Any equivalent combination of education, training and/or experience as approved by Human Resource Services.
Knowledge, Skills and Abilities
Knowledge of recruitment/employment information documentation and standards. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Database entry skills.
Skill in organizing resources and establishing priorities. Skill in the implementation of performance management and dispute resolution procedures and documentation.
Ability to develop and deliver presentations. Ability to communicate effectively, both orally and in writing. Ability to analyze and assess training and development needs. Ability to maintain confidentiality on sensitive, confidential issues.
Job Duties and Responsibilities
Responsibilities: Reporting to the Manager of HR Operations for Digital Learning, this position responsible for coordinating activities for the HR team and will serve as the HR Liaison for the department. This role has a key responsibility of ensuring that HR operations are carried out effectively.
Duties include:
Recruitment and hiring - submitting job posting and/or position requests, coordinating with hiring managers to access applicant pools, coordinating candidate interview schedules and communicating with candidates, preparing new hiring paperwork and ensuring completeness and accuracy, conducting reference checks and coordinating background checks, and coordinating new employee onboarding and orientation sessions.
Record-keeping and documentation - maintaining accurate and up-to-date employee files and records, ensuring compliance with all applicable employment laws and regulations related to record-keeping and documentation, and assisting with creating and implementing departmental HR policies and procedures.
HR information systems - entering and maintaining employee data, running standard reports and queries to support HR operations, and ensuring accuracy and completeness of data.
Compliance - assisting with compliance reports and monitoring and ensuring compliance with all applicable employment laws and regulations related to HR operations.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Yolanda Hernandez, 575-646-5632, ysanchez@nmsu.edu
Contingent Upon Funding: Contingent upon funding
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.