**Job Overview:** We are seeking a detail-oriented and organized Activities - Front Desk Coordinator to join our team. The ideal candidate will be responsible to plan and implement the community activities calendar, as well as receptionist duties. **Hours: 11:30 AM - 8:00 PM **Administrative Duties:** Assist in maintaining a calendar of facility events for guests and residents - Coordinating with Activities Committee for event schedules, creating flyers, and assisting with tracking funds for activity department - Administering surveys to learn about what events might be popular in the future - Responsible for the daily preparation of materials and supplies needed for the day’s programs and for informing the Administrator of supplies that need to be acquired for upcoming programs - Contacting each new resident and familiarizing them with the activity opportunities available to them - Complete Activity Interview for Daily and Activity Preferences for all residents - Coordinate with MDS department to ensure activity assessments are signed and submitted timely - Prepare agendas and make arrangements such as coordinating catering for luncheons as well as committee, board and other meetings as directed by the Administrator - Arrange for meetings, conferences, arrange meeting space, assist with the production of materials and coordinate calendars, staff schedules, speakers, etc., as directed by the Administrator - Assist the Activity Committee in planning, developing, organizing, implementing and directing the day-to- day functions of the facility, its programs and activities - Assist in establishing written facility policies that govern the resident’s right to quality of life and quality of care - Promote social engagement through a meaningful program of activities designed for individuals with memory impairment - Ensure that public information (policy manuals, marketing materials, etc.) describing the services provided in the facility is accurate and fully descriptive; update public data binder and schedule of fees as appropriate - Coordinate the facility’s services and activities with department directors as necessary - Assist the Director of Business Development as needed including the routing and processing of media contacts, responses to media requests, submission of articles and editorials as appropriate - Prepare and process correspondence for the Administrator including internal and external letters and correspondence with residents and family members (i.e., transfer/discharge notices, etc.) - Assist the Administrator in processing resident complaints, documenting complaints for trending and resolving issues independently as appropriate - Provide tours of the building to scheduled guests and/or walk-ins - Interpret the facility’s policies and procedures to employees, residents, family members, visitors, government agencies, etc., as appropriate - Answer phone calls and direct calls to appropriate parties or take messages as appropriate; provide screening of calls as directed by the Administrator - Receive and screen office visitors and telephone calls as necessary - Contribute to the annual facility assessment in collaboration with department supervisors by developing a list of tools, training and resources required to care for the resident population - Greet visitors, ascertain the purpose of the visit and determine whether they should be given access to specific individuals; ensure all visitors are registered in the sign-in log and wear badges - Conduct research, compile data and prepare documents for consideration and presentation by the Administrator or governing body - Open, sort and distribute incoming correspondence including faxes and email; prioritize messages and communication by importance or urgency - Answer telephones, make appointments, run errands, take and deliver messages, etc., as directed **Committee Duties:** Serve on various committees of the facility as appointed by the Administrator; facilitate and provide schedule, record minutes, file and follow-up on ad hoc projects as directed **Personnel Duties:** Organize, evaluate and monitor activity department operations and assigned personnel in accordance with established facility policies and procedures; schedule service calls for repairs as appropriate **Staff Development Duties:** Assist department directors in the planning, conducting and scheduling of in-service training classes, on-the-job training and orientation programs to ensure that current material and programs are continuously provided - Attend and participate in mandatory facility in-service training programs as scheduled (e.g., Occupational Safety and Health Administration (OSHA), tuberculosis (TB), Health Insurance Portability and Accountability Act (HIPAA), abuse prevention, etc.) - Ensure required facility postings are accurate and comply with current regulations including minimum wage, workers’ compensation, compliance, OSHA form 300, etc. **Safety and Sanitation Duties:**Assist in obtaining safety data sheets (SDSs) from vendors; file SDSs in accordance with the facility’s hazard communication policies - Maintain and file accident/incident reports; trend as appropriate in collaboration with the Risk Manager - Maintain and file OSHA recordkeeping reports (e.g., OSHA forms 300, 301, etc.)

ABOUT NEW SUMMIT REHABILITATION AND HEALTHCARE…

New Summit Rehabilitation and Healthcare offers the highest-quality complex care, transitional care and high-intensity rehab needed to serve our patients at every stage of their recovery. As a network of premier skilled nursing and rehabilitation facilities, we specialize in addressing the many complex medical challenges patients face during recovery and rehabilitation for brain injuries, spinal cord injuries and for other medically complex illnesses. It starts with a strong medical team led by expert physicians, skilled nursing staff and well- trained health professionals, which includes physical, occupational, and speech therapists. New Summit Rehabilitation and Healthcare leads the skilled nursing industry in the medical and therapeutic management of complex care patients. Using the New Summit approach, patients receive personalized care plans with daily, one-on-one support from expert nurses and therapists. New Summit Rehabilitation and Healthcare is pleased to offer our patients the highest-quality complex care and rehabilitation support today. Our goal is to be the peak of care between the hospital and recovery.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Evening shift
• Monday to Friday

Application Question(s):

• Do you possess a working knowledge of the rules and regulations that govern nursing facility operational standards?

Experience:

• Clerical/Secretarial: 3 years (Required)

Work Location: In person