21 Office Assistant 2 Jobs in Schenectady, NY
New York State Center for Recruitment & Public Service is Hiring an Office Assistant 2 Near Schenectady, NY
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Transfer Qualification: Candidates must currently be a permanent New York State employee eligible for transfer under Section 70.1 of the Civil Service Law.
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Provisional Qualification: In the event there is not a viable eligible list, provisional appointment will be considered. To be eligible candidates must have one year of permanent competitive status in a qualifying title.
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Open to the Public: Minimum Qualifications: One year of clerical experience.
NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Duties DescriptionUnder the general direction of the Administrative Analyst (Trainee) the incumbent will be responsible for the application process for the Licensing Bureau. The application process consists of entering data into the Bureau’s respective database and imaging or scanning of all files as a part of the Bureau’s electronic repository of documents. Responsibilities will include, but not be limited to, the following:
- Review and process applications for gaming, horse racing, charitable gaming, and lottery as necessary.
- Process and research DCJS reports on prospective applicants. Scan fingerprint information into electronic system in order to receive results back for licensure determination.
- Draft approval letters for applicants of gaming, horse racing, charitable gaming, and lottery as needed once applications are reviewed and recommended for licensure.
- Communicate with individuals or entities regarding application deficiencies and track responses and follow-up as necessary.
- Enter and maintain the workflow into the Bureau’s respective databases and scan required documents as part of the Bureau’s electronic databases. Interact with the public and the Commission’s central staff and regional offices to ensure adherence to all licensing procedures.
- Respond to license status requests. Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
- Operate various communication systems such as telephones and computers; and keep records of such communications.
- Ensure licensed individuals adhere to required disclosures for information by preparing written correspondence. Track response returns and assess whether the information is sufficient based on Commission requirements.
PROHIBITION AGAINST PLAYING AND WAGERING
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Job Summary
Full Time
$48k-62k (estimate)
09/01/2024
09/28/2024
The following is the career advancement route for Office Assistant 2 positions, which can be used as a reference in future career path planning. As an Office Assistant 2, it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant 2. You can explore the career advancement for an Office Assistant 2 below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.
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