Events and Operations Manager

NEXGEN Asset Management is a leading provider of innovative software solutions for asset management, serving cities, utilities, and facilities across the country. We are seeking a highly organized and proactive Events and Operations Manager to join our team. This role offers a unique opportunity to manage high-profile events and streamline office operations, ensuring smooth and efficient processes. If you have a knack for event planning and operational excellence, we want to hear from you!

This is a full-time position based out of our Sacramento, CA office and is not remote.

Why Join Us?

• Dynamic Work Environment: Be part of a team that values innovation, collaboration, and excellence.
• Professional Growth: Significant opportunities for career development and advancement.
• Impactful Role: Play a key role in managing events and office operations that drive our success.

Key Responsibilities:

Conference Events Manager

• User Conference Management: Oversee the planning and execution of our yearly 3-day User Conference, ensuring a seamless and engaging experience for attendees.
• Industry Expositions: Manage logistics for 3-5 exposition booths at industry conferences across the US, including setup, staffing, and materials.
• Office Activities: Plan and coordinate office activities such as all-staff meetings, retreats, and team-building events.

Office Operations Manager

• HR Coordination: Act as the support contact for Bambee HR, manage staff benefits, post new job openings, coordinate performance reviews, and track PTO/payroll for our India team.
• Security Compliance: Manage monthly security compliance tasks and reports, ensuring adherence to office and security policies and procedures.
• Meeting Logistics: Coordinate logistics for high-level internal and external meetings, ensuring all details are handled efficiently.
• Insurance Management: Manage NEXGEN insurance certificates, ensuring coverage is up-to-date and compliant.
• Travel Coordination: Arrange travel logistics for staff as needed, optimizing schedules and costs.
• Office Maintenance: Serve as the point person for office maintenance, ordering supplies, and ensuring a well-functioning workspace.
• Executive Support: Assist the President with sales or project delivery tasks as needed.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Event Management, or a related field.
• Experience: 3-5 years of experience in event planning, office management, or a related role.
• Skills: Strong organizational and multitasking skills, excellent communication abilities, and a keen eye for detail.
• Technical Proficiency: Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Attributes: Proactive personality with a passion for delivering exceptional results, ability to manage multiple tasks and priorities, and a collaborative team player.

Preferred Attributes:

• Event Planning Experience: Demonstrated success in planning and managing large-scale events and conferences.
• Operational Excellence: Experience in streamlining office operations and improving efficiency.
• HR Knowledge: Familiarity with HR processes and best practices.

What is NEXGEN Asset Management? 

NEXGEN Asset Management is a leading Enterprise Asset Management (EAM) system designed to help cities, utilities, and facilities extend the longevity of their assets. Founded by an engineer frustrated with the lack of effective asset management tools, NEXGEN has evolved into a prominent software organization dedicated to keeping our clients at the heart of everything we do. Join us and be a part of a team that is transforming the asset management industry!

NEXGEN CORE VALUES:
Courage – Do the right thing & not be afraid of taking smart risk 

• Be bold and make intelligent decisions 
• Take initiative even when faced with adversity

Innovation – Promote innovation & continuous improvement 

• Approach work with intellectual curiosity
• Follow best practices of the industry 

Respect – Treat others with respect & professionalism 

• Be honest, open, and forthright 
• Approach the organization, clients and team with integrity 

Proactive – Anticipate & take the initiative to achieve results 

• Be aware of situation and environment
• Anticipate needs and take initiative to address

Results – Deliver exceptional results

• Hold yourself accountable to deliverables and deadlines 
• Strive for excellence 

Community – Build a community of co-workers and clients 

• Family-driven culture of teamwork 
• Connect on a personal level with team and clients

Why Work at NEXGEN:

At NEXGEN, our team members like to joke that our unofficial motto is "Hawaiian Vibe, Manhattan Drive." We offer a relaxed work environment that balances a laid-back atmosphere with a strong focus on results and achievement. Our office is dog-friendly, so you can always enjoy the company of a furry friend. We strongly believe in promoting from within, providing ample opportunities for career growth. NEXGEN is committed to creating an inclusive environment for all employees and is proud to be an equal opportunity employer. Submit an application today or visit our website at nexgenam.com to learn more about us!

Compensation:

• Salary: $60,000/yr - $75,000/yr (depending on qualifications and experience).
• Bonuses: Annual bonuses based on performance.

Location: Sacramento, CA

This is a full-time position based out of our Sacramento, CA office and is not remote.

Additional Information

• NEXGEN is an equal opportunity employer.
• The salary range listed is the starting range for applicants and is based on prior experience and the interview process.
• NEXGEN offers excellent benefits.
• Applicants who are willing to grow with the organization are encouraged to apply.