Job Title: Office Assistant
Job Summary:
We are seeking a proactive and highly organized Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, a keen attention to detail, and the ability to multitask effectively. This role offers the opportunity to contribute to a dynamic work environment and play a vital role in the smooth functioning of the office.
Responsibilities:
Greet visitors and direct them to the appropriate person or department.
Answer and direct phone calls in a polite and professional manner.
Manage incoming and outgoing mail, including sorting, distributing, and processing.
Assist in scheduling appointments and meetings.
Assist in organizing and maintaining office common areas.
Perform general clerical duties, including photocopying, scanning, faxing, and filing.
Assist in coordinating office events and functions.
Provide administrative support to other team members as needed.
Perform other duties as assigned by management.
Requirements:
High school diploma or equivalent
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent verbal and written communication skills.
Strong organizational and time management skills with the ability to prioritize tasks.
Attention to detail and problem-solving skills.
Ability to work independently with minimal supervision.
Professional demeanor and ability to maintain confidentiality.