Assistant Project Manager/Office Manager/Bookkeeper

Reports To

Owner/CEO

Job Overview

Run the day to day office operations and assist with project management. The AM/APM takes on large scope of rolls that are required for business administrative operations and core business functions. The AM/APM is required to be very detail oriented and have an exceptional understanding of Viewpoint Spectrum.

Responsibilities and Duties:

Human Resource -

• Maintain and process company payroll, PTO, and associated tax payments.
• Track employee documentation, training, and records.

APM/Billing/Bookkeeping

• APM’s Input vendor invoices with accuracy and the correct job/phase coding. Work closely with the project management team to ensure proper phase coding is achieved.
• APM’s - Track and account for vendor compliance items. These items include insurance certs, lien waivers, licenses, supplier verifications, etc.
• Produce, track, and manage the contract process for both owner agreements and subcontractor agreements. Requires a sense of urgency to ensure contracts get executed promptly. Know the contracts and understand the ramifications and requirements.
• Facilitate the change order process for both revenue and cost associated changes. Track and manage change orders for prompt input and execution.
• Produce change order estimates as needed. This involves knowing what is involved with a change order and communicating this to the subcontractor that will be pricing the change.
• Initiate job setup in Viewpoint Spectrum. Input the initial project setup from estimates and project specific information.
• Control accounts receivable. Generate owner payment applications.
• Input and update month end account reconciliations.
• Corporate compliance and licensing.
• Navigate, understand, and input data into Viewpoint Spectrum with accuracy.
• Maintain General Ledger and monthly reports.

Qualifications

· Working knowledge of the construction management process.

· Attention to detail.

· Able to work in a team environment.

· Work with a sense of urgency.

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 20 – 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Experience:

• Construction management software: 1 year (Preferred)

Ability to Commute:

• Boise, ID 83706 (Required)

Work Location: Hybrid remote in Boise, ID 83706