We are growing and looking for a receptionist to manage our front desk and perform various administrative and clerical tasks. As a receptionist, you will be the first point of contact for our firm. Duties include welcoming clients and guests, coordinating front-desk activities, including distributing correspondence and redirecting phone calls. This role has a lot of client interaction, so a positive approach to client interaction is essential to ensure guests are welcomed and assisted positively. There are also some administrative components to this position.

ESSENTIAL FUNCTIONS

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Order office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

The above description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload.

JOB REQUIREMENTS AND QUALIFICATIONS

Education and Experience

• Must have a high school diploma.
• Prior experience in a law firm a plus.

Knowledge Requirements

• Proven work experience as a receptionist, front office representative, or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with standard office equipment.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

OTHER INFORMATION

• Usual work hours are Monday to Friday, 8:30 a.m. – 5:00 p.m. with a thirty-minute lunch. Overtime work may sometimes be required.
• Great benefits package, including paid holidays, vacation, and sick time, health benefits, 401K and more.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Tampa, FL 33609: Relocate before starting work (Required)

Work Location: In person