Right Hand to Visionary Executive -- Elevate Your Career

Are you a highly organized and resourceful professional with a passion for supporting high-level executives? Do you thrive in a dynamic environment where no two days are the same? If so, we have an exceptional opportunity for you.

We're seeking an Executive Assistant to become an indispensable partner to our executive, managing both their professional and personal needs with discretion and dedication.

About No Starch Press:

No Starch Press, based in San Francisco with remote employees, is a leading publisher of technical books. Our team is passionate about producing high-quality content that educates and inspires. We value innovation, flexibility, and a collaborative spirit. Working here means being part of a creative and supportive environment where your contributions truly matter. Our executive has led this market-leading tech book publisher for over 30 years, driving the company's success and industry influence.

In this impactful role, you will:

• Orchestrate seamless travel experiences: From securing preferred flights and accommodations to curating memorable dining experiences, you'll ensure the executive's time is optimized for maximum impact.
• Drive project success: You'll act as a hub of communication and coordination, ensuring projects run smoothly and deadlines are met.
• Provide discreet personal support: By seamlessly managing personal tasks, you'll free the executive to focus on strategic priorities.
• Contribute to a meaningful mission: You'll have the opportunity to support the executive's involvement with a public charity, contributing to a cause you believe in.
• Be a thought partner: You'll act as a sounding board, providing insightful perspectives and contributing to strategic discussions.

A typical day might look like:

• Morning: Start the day by reviewing the executive’s schedule, preparing for meetings, and organizing any necessary materials. Handle urgent emails and set priorities for the day.
• Midday: Coordinate with authors and team members to check on project status, ensuring deadlines are met and providing the necessary support. Arrange lunch reservations or meetings, and prepare briefing notes for the executive’s afternoon engagements.
• Afternoon: Manage personal tasks such as scheduling appointments, handling correspondence, or organizing travel plans. Oversee building maintenance or remodeling projects, follow up with contractors, and ensure timely completion of work. Assist in strategic meetings, taking notes and following up on action items.
• End of Day: Review the day’s accomplishments and prepare a summary for the executive. Plan for the next day’s activities and ensure all tasks are completed or delegated appropriately. Handle personal errands such as dropping off the car to a mechanic or picking up groceries.

This role requires:

• Several years of experience supporting high-level executives.
• Impeccable organizational skills and meticulous attention to detail.
• The ability to anticipate needs and problem-solve proactively.
• Excellent communication skills, both written and verbal, with a calm and professional demeanor.
• Proficiency in managing finances with discretion and accuracy.
• Technical proficiency and comfort using various software and online platforms.

We offer:

• A competitive salary.
• A comprehensive benefits package including health, dental, and vision coverage.
• A retirement plan and generous paid vacation time.
• A flexible work environment that supports both professional and personal needs.

Ready to make a difference? If you're a proactive and seasoned professional seeking a challenging and rewarding role, we encourage you to apply. Please submit your resume along with a cover letter outlining your relevant experience and passion for supporting high-level executives. Including a cover letter will help us better understand your fit for this role.

Job Type: Full-time

Pay: $70,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekends as needed

People with a criminal record are encouraged to apply

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• San Francisco, CA 94103 (Required)

Ability to Relocate:

• San Francisco, CA 94103: Relocate before starting work (Required)

Work Location: Hybrid remote in San Francisco, CA 94103