NoMa Business Improvement District is Hiring an Office Manager and Human Resources Coordinator Near Washington, DC
The Office Manager and Human Resources Coordinator reports to the Chief Financial Officer and will work directly with the President of the BID and other staff. This position will be responsible for running a smooth office operation and human recourses process including hiring, onboarding, and ongoing performance evaluations. It allows for up to two days a week remote work. The ideal candidate for this position excels at connecting with people and managing office operations. This position is also an opportunity to see how a Business Improvement District operates and to get an in-depth look at the fields of economic development, urban planning, and business/nonprofit management.
Administrative & Office Management Duties
Oversee the day-to-day operations of the BID office and virtual workspaces.
Staff the front desk, including receptionist duties as-needed, handling mail and packages, providing limited client/guest support, and maintaining good organizational knowledge and understanding of the BID and its work.
Serve as the organization’s point of contact with IT service provider.
Manage office supplies and equipment, including ordering, scheduling maintenance, and coordinating with building facilities, security, and maintenance staff.
Arrange catering for in-office meetings as needed.
Maintain group calendars
Maintain subscriptions and organizational memberships
Manage public facing email inboxes to ensure critical correspondence is sent to relevant staff.
Use mail merge to create and print name tags for the annual meeting and program events meetings.
Human Resources Coordination
Manage the BID’s human resources platform, Paycor.
Manage the recruitment process for open positions at the BID.
Help onboard new staff including explaining the BID work to new staff, IT Setup, and ensuring that staff successfully enroll in all desired benefits.
Organize the six-month review process for staff including 360 feedback as appropriate.
Coordinate with supervisors to ensure staff have updated position descriptions as needed.
Explain health insurance open enrollment process to staff.
Assign training to staff as directed by supervisors.
Maintain the NoMa BID employee handbook and other policies and procedural documents.
Executive and Administrative Support Duties
Assist with Board management, including scheduling, communications, preparation of materials, maintenance of board records, and the production of board meeting minutes.
Maintain the President’s calendar in scheduling external meetings and provide updates as needed.
Execute clerical and administrative tasks as assigned by the BID President and/or the Chief Financial Officer.
Serve as backup to the CFO for the processing of weekly payroll for all staff.
Serve as backup to CFO for Accounts Payable processing and record keeping.
Assist with BID events as needed.
Other duties as assigned
The NoMa BID is committed to and believes in equality of employment opportunity based on the ability of the individual to contribute to NoMa BID. We recognize the essential rights of employees and applicants to be treated as individuals. NoMa BID is an Equal Opportunity Employer and it is the policy of NoMa BID to employ individuals without regard to actual or perceived gender, race, age, religion, color, sex (including pregnancy, childbirth and related medical conditions), national origin, sexual orientation, gender identity or expression, familial status, family responsibilities, marital status, physical or mental disability, matriculation, veteran or military status, personal appearance, genetic information, political affiliation, credit information, or any other protected classes included under applicable federal, state or local fair employment and human rights laws.