The position is responsible for maintaining constant, up-to-date knowledge of contracting guidelines and rules that apply to the highly complex resource procurement needs of NCVPS. Examples of these contracts include the NCVPS Learning Management System, online interactive communications tools and other resources to operate the program. This position will monitor a contract monitoring process for all vendor contracts and track fiscal functions including procuring, expenditures, and maintenance agreements. The Administrative Specialist II is responsible for the process of developing and submitting required documents to establish valid contracts and processing contract payments according to schedule by working with the NCVPS leadership team and Fiscal Management.

The Administrative Specialist II is the front line for customer service. This requires prompt and pleasant responses to phone calls and emails. The position composes letters and memos to NCVPS staff members and other stakeholders; creates charts, forms, and invoices related to different areas; and prepares agendas and related materials for conferences and external/internal meetings. Instructions for these tasks are given in written and oral form. Data entry is required for all programs supported by this position.

All applicants must complete and submit a State application for employment using the NEOGOV Online Job Application System (Job Opportunities | Sorted by Job Title ascending | Careers (governmentjobs.com) for the State of North Carolina. Any applications not received by the advertisement closing date and time will not be accepted outside of the portal. To receive credit for work history and credentials, the applicant must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes, cover letters and reference information, but these items will not be used for screening for qualifying credit.
Please make sure the application is completed in full. If you put "See Resume" or "See Attachment" on your application instead of a completed application with detailed work duties, your application will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted, but not used in screening for qualifying credit.

Applicants are required to scan and attach a copy of their DD-214 (Form 4 or Certificate of Release or Discharge from Active Duty) or discharge orders if they wish to obtain Veteran's preference.

Reference checks will be performed on all selected candidates. If the position requires a background check and/or drug screening that will also be performed on all selected candidates.
Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

For technical issues with your application, please call the NeoGov Help Line at 877-204-4442. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-524-5627.

NOTE: Applicants will be communicated with via email only for updates on the status of their application or any questions on their application. For inquiries, please send questions to valerie.richardson@dpi.nc.gov.

If there are any questions about this posting other than your application status, please contact NC Department of Public Instruction Human Resources.

Valerie B. Richardson Agency HR Consultant I (Temp)

Email: valerie.richardson@dpi.nc.gov

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at http://www.naces.org/members.htm. Transcripts, degree evaluations and cover letters may be uploaded with your application.