5 Assistant Director Business Operations Jobs in Raleigh, NC
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Assistant Director Business Operations
$160k-191k (estimate)
Full Time | Colleges & Universities
1 Week Ago
North Carolina State University is Hiring an Assistant Director Business Operations Near Raleigh, NC
Posting DetailsPosting Information
Posting Number PG193469EP
Internal Recruitment No
Working Title Assistant Director Business Operations
Anticipated Hiring Range $86,000 - $92,020
Work Schedule M-F: 8am - 5pm
Job Location Raleigh, North Carolina
Department Industry Expansion Solutions
About The DepartmentThe Industry Expansion Solutions ( IES ) is a major component of the State’s economic development operation by diffusing engineering, science, knowledge and technology to North Carolina industry, business, and public agencies for the enhancement of quality, productivity, and environmental protection. This is accomplished by utilizing professional education and technical assistance that meet the needs of business, industry, and healthcare professionals. Advocating the use of engineering science and technology through best practices promotes corporate growth and the creation of quality products and services.
Essential Job DutiesThe Assistant Director Business Operations position will have a thorough understanding of cash management, accounts receivable, revenue transactions, financial reporting, contracts and grants, budget management, and supervisory principles to perform this function successfully. The employee in this position will be expected to work independently with a high degree of accuracy and minimal supervision and take ownership of the functional areas within their responsibility.
Responsibilities of this position but are not limited to:Leadership / Management
QualificationsMinimum Education and ExperienceBachelor’s Degree in Accounting, Business, Finance or Other Discipline related to the area of assignment with 12 Credit Hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
Valid NC Driver's License required Yes
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 06/19/2024
Anticipated Close Date "Open Until Filled"
Special Instructions to ApplicantsPlease include as attachments a resume, cover letter, and contact information for at least 3 professional references.
Position Details
Position Number 00046897
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 140701 - Industry Expansion Solutions
AA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Posting Number PG193469EP
Internal Recruitment No
Working Title Assistant Director Business Operations
Anticipated Hiring Range $86,000 - $92,020
Work Schedule M-F: 8am - 5pm
Job Location Raleigh, North Carolina
Department Industry Expansion Solutions
About The DepartmentThe Industry Expansion Solutions ( IES ) is a major component of the State’s economic development operation by diffusing engineering, science, knowledge and technology to North Carolina industry, business, and public agencies for the enhancement of quality, productivity, and environmental protection. This is accomplished by utilizing professional education and technical assistance that meet the needs of business, industry, and healthcare professionals. Advocating the use of engineering science and technology through best practices promotes corporate growth and the creation of quality products and services.
Essential Job DutiesThe Assistant Director Business Operations position will have a thorough understanding of cash management, accounts receivable, revenue transactions, financial reporting, contracts and grants, budget management, and supervisory principles to perform this function successfully. The employee in this position will be expected to work independently with a high degree of accuracy and minimal supervision and take ownership of the functional areas within their responsibility.
Responsibilities of this position but are not limited to:Leadership / Management
- Ability to communicate in both oral and written form, in a clear, concise, and accurate way with IES leadership, grant sub-recipients and peers, on complex matters.
- Utilizes judgment and professional knowledge to analyze, draw conclusions and make recommendations in support of department strategies and operational constraints.
- Manages complex and unique finance and grant issues and develops resolutions independently or in consultation with IES leadership.
- Utilizes both accounting and grant management knowledge and expertise to lead and advise staff and leadership.
- Assist with Fiscal Year End Close-Out ensuring all report deadlines are met, funds are spent correctly and balanced.
- Ensure actual expenditures are aligned with budget balances. Prepare revisions, and supporting documentation for structure request for appropriated receipts, year-end carry-forward request, and/or reallocation of salaries as needed based on staff effort across multiple funds. Assist with the Annual Auxiliary Budget and Report.
- Ensure report deadlines are met for grants, including federal financial reports, budget modifications, no-cost extensions, and accurate cost-share reconciliations. Ensure transactions in the financial and grant systems comply with uniform guidance and sponsor, and university policy and procedures.
- Will provides oversight and approvals on purchases, travel authorizations and reimbursements, journal entries, interdepartmental transactions, Market Place orders, small purchase vouchers, and requisitions on all funding sources. Leads effort to implement recommendations as needed to improve efficiency.
- Oversight of contracts and third party provider process in IES .
- Knowledge of or ability to learn NCSU financial systems for accounting, grant, and project management. (Includes, but not limited to: RED , PINS , Salesforce CRM , My Pack Portal Financial Systems.)
- Liaison for Industry Expansion Solutions ( IES ) with Research Administration, which includes The College of Engineering, Contracts and Grants and SPARCS staff. Responsible for IES pre-award, post award and close out responsibilities.
- Prepare budgets in varied sponsor and university templates. Writes budget justification and narratives and provides guidance on grant proposals supporting the organization.
- Ensures completeness and compliance of transactions in the contract and grant reporting systems with the ability to independently administer plans, and commitments, for all contract & grant work.
- Lead direct reports in review of grant proposals and preparation of reconciliations for compliance with federal, state, and university policies.
- Technical resource for finance and grant matters. Identifies problems, applies auditing and other fiscal procedures to ensure proper accounting structures or grant processes and will be responsible for necessary modifications for compliance.
- Supervise a team of three employees. Requires ability to motivate, and engage with clear direction. Ability to provide technical supervision.
- Develop and collaborate with team on their annual workplans. Assess staff performance and provide ongoing feedback.
QualificationsMinimum Education and ExperienceBachelor’s Degree in Accounting, Business, Finance or Other Discipline related to the area of assignment with 12 Credit Hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Extensive financial knowledge and ability to interpret and apply complete local, federal, and state fiscal regulations to analyze and correct accounting and financial problems and errors under the requirement for college approval.
- Must be able to manage and support the organization with pre-award, post-award, and contract closeouts.
- Must have ability to work directly with departmental personnel, COE and Sponsored Research personnel to meet university and sponsor requirements for submitting proposals, ensuring compliance of the award, and the timely closeout of awards.
- Must possess the ability to make changes in the accounting system and procedures and maintain a knowledge of generally accepted accounting principles and practices.
- Must be able to draw conclusions from the compiled financial reports, recognize and research accuracy and integrity; interpret and analyze; and create financial reports.
- Must possess the ability to understand issues , identify problems and opportunities, and determine appropriate course of actions.
- Must be able to establish good working relationships that foster organizational success.
- Proficient in MS Excel such as the ability to utilize formulas, charts, graphs, etc.
- Monitoring Experience with budget to actual accounting transactions with different funds.
- Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related Business area;
- Experience working in higher education or governmental environments;
- Experience with processing transactions in PeopleSoft Financials, PeopleSoft Grant Modules, Salesforce, or similar financial software;
- Knowledge of the University and State financial processes;
- Experience/knowledge of Cost Accounting Standards, Uniform Guidance, and Federal Acquisition Regulations.
Valid NC Driver's License required Yes
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 06/19/2024
Anticipated Close Date "Open Until Filled"
Special Instructions to ApplicantsPlease include as attachments a resume, cover letter, and contact information for at least 3 professional references.
Position Details
Position Number 00046897
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 140701 - Industry Expansion Solutions
AA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Colleges & Universities
SALARY
$160k-191k (estimate)
POST DATE
06/21/2024
EXPIRATION DATE
07/19/2024
WEBSITE
ncsu-las.org
HEADQUARTERS
RALEIGH, NC
SIZE
7,500 - 15,000
FOUNDED
2018
CEO
RANDY WOODSEN
REVENUE
$500M - $1B
INDUSTRY
Colleges & Universities
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