Northern Light Health 

Department: HR East Region A

Position is located: Cianchette Professional Blding

Work Type: Full Time

Hours Per Week: 40

Work Schedule: 

Summary:

Provides a wide variety of administrative support for all functional areas within the human resources department. Answers questions regarding employee benefits, human resources policies, recruitment, etc. Processes applications, employment benefit enrollments, compensation changes, performance evaluations, FMLA and COBRA information, and other confidential forms. Prepares routine and complex reports. Maintains and updates employee handbook, sets up and initiates new hire orientations, gathers information, distributes current employee information, policy and procedure manuals and other communications.

Responsibilities:

• Maintains personnel file system, insuring that all records have required information, that they are updated, and that they are survey-ready. • Maintains confidential administrative information files and distributes related information. • Administers performance evaluation program, notifying Department Leaders when evaluations are due and insuring that they are completed appropriately and timely. • Schedules and participates in New Employee Orientation, making adjustments where necessary to accommodate presenter and employee needs. • Handles employee questions and issues related to employment matters, referring them appropriately based on nature of inquiries. • Acts as expert resource for benefit related concerns, and handles enrollment and reporting requirements. • Responds to outside requests for information and uses judgement as to appropriate response based on confidentiality and other reporting concerns. • Reports workers' comp claims and assists employees with case management and return to work initiatives. • Screens applications for employment, handles reference-checks, pre-employment physical scheduling and all other hiring concerns. • Maintains policy manuals, job descriptions, and other HR related materials in both automated and document formats, handling extremely sensitive and complex materials. • Insures that staff maintains appropriate licensure where necessary. • Maintains name badge system for internal and external customers. • Orders necessary supplies, and makes informed decisions on other financial needs for department. • Maintains personnel requisition system for authorized filling of positions. • Develops job ads and posts for internal and external awareness and applications.

Other Information:

SHRM Certified Professional (SHRM-CP) or PHR within 1 year of hire

Competencies and Skills

• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Working Conditions

• Work with computers, typing, reading or writing.
• Lifting, moving and loading 20 to 30 pounds.
• Prolonged periods of sitting.
• Prolonged periods of standing.
• Prolonged periods of walking.