JOB SUMMARY

The Inventory Coordinator is responsible for managing inventory using cycle counting, regular audits, and thorough receiving and consumption processes. They will be a point person for laboratory staff to communicate inventory-related issues with and will work to create efficiencies throughout the Materials Management (MTM) department. The work of this employee requires strong critical thinking and decision-making abilities, as well as a true desire to teach and educate those around them. 

Northwest Pathology, P.S. dba Avero Diagnostics operates on a 24/7/365 basis; individuals may be required to work various shifts, including days, nights, weekends, and holidays. Schedule flexibility with and without advanced notice is required.

ESSENTIAL JOB DUTIES

• Provides support to department and laboratory leadership teams.
• Assumes responsibility for maintaining an efficient and thorough cycle count schedule.
• Assists in training and policy implementation for laboratory and MTM staff.
• Provides accurate and timely information about stock levels and other inventory-focused issues.
• Notifies the MTM Supervisor about potential reorder point adjustments.
• Utilizes the inventory management system (IMS) in daily duties.
• Performs project-based and related duties as required.
• Provides support and coverage to the MTM team, ensuring that all supply requests and replenishments are completed in a timely manner.
• Troubleshoots inventory discrepancies and concerns and develop plans to prevent reoccurrence.
• Tracks inventory to ensure availability and prevent overstock and waste due to expiration.
• Assists in cost analysis of supplies on a regular basis.
• Serves as a liaison between departments regarding inventory.
• Adheres to all quality assurance, safety, and other department/company-wide procedures.
• Maintains successful working relationships with other departments and encourages open communication.
• Shares knowledge and cross-trains within the department in other roles to ensure business continuity and support during peak times and gaps in coverage.
• Effectively provides job-related training to team members within Materials Management.
• Serves as team member resource to answer questions/problem-solve, and provide support and guidance to ensure individuals can complete tasks accurately and efficiently.
• Assists others in completing tasks and work assignments.
• Participate in training and other learning opportunities to expand knowledge of company and position.
• Attends and productively engages in designated team and/or department meetings.
• Supports other areas of the company as needed.
• Always maintain a professional attitude and appearance.

 EDUCATION/CERTIFICATION/LICENSE 

• A High School Diploma or equivalent is required; a college degree is a plus.
• Active and valid US State-Issued Driver’s License with acceptable motor vehicle record as defined and approved by the company’s vehicle insurance carrier. 

 EXPERIENCE

• Minimum 1 year of experience required:
  1. Inventory or purchasing environment, 2 years preferred.
• Laboratory and/or healthcare environment experience is a plus.

KNOWLEDGE, SKILLS, AND ABILITIES 

• Exhibits patience and approachability, sets positive tone and example for team member behavior, work ethic & quality, abilities, skills, and overall performance.
• Demonstrates ability to maintain confidentiality at all levels, acts with high integrity.
• Establishes and maintains solid interpersonal relationships with team members across all levels of an organization. 
• Demonstrates and facilitates professional communication skills; must be able to understand, listen, write, and speak fluently, professionally, and, effectively in the English language. 
• Motivated, responsible, and organized self-starter who excels at time management, timely follow-up, and meeting commitments, and possesses a passion for continuous learning and improvement. 
• Strong attention to detail, analytical, research, and problem-solving skills. Pro-active ability to identify, assess, improve/refine, and solve complex challenges, processes, and/or situations.
• Ability to successfully work collaboratively within a team as well as independently with minimal supervision. 
• Flexible and able to thrive in a fast-paced, high-growth, team-based environment while successfully handling competing and ever-changing priorities and responsibilities with frequent interruptions. 
• Solid track record of taking responsibility and holding oneself accountable for high-quality task deliverables within established deadlines. 
• Effective facilitation, collaboration, negotiation, and conflict resolution abilities. 
• Professionally exhibit personal presentation as it relates to appearance, communication, and actions. 
• Proficient software/computer skills utilizing various applications which include, but are not limited, to the following: MS Windows, MS Outlook, MS Word, MS Excel, health care database/systems, etc.
• Regular and predictable attendance and punctuality.
• Focused on overall team success vs. solely on individual success. 

 WORKING CONDITIONS

• We share a collaborative obligation to ensure that we conduct ourselves in the utmost ethical manner and that we hold each other accountable to the values and standards of the organization. Every employee has the responsibility to ask questions, seek guidance, and report concerns and/or violations of company policy or ethical standards. 
• The organization has several processes in place to communicate with leadership and expects that employees will commit to integrity and uncompromising values.
• This position works in a demanding, fast-paced office and lab environment with the need to meet daily workload requirements. Incumbents may be exposed to chemicals and require the use of personal protection equipment and universal precautions.
• This role routinely uses standard office equipment such as computers/keyboards/mice, printers, phones, mobile devices, photocopiers, filing cabinets, fax machines, etc. The noise level in the office work environment varies from moderate to loud.

 PHYSICAL REQUIREMENTS

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 
• While performing the duties of this job, the employee is regularly required to talk or hear; sit; stand; walk; use hands to finger, handle, or feel; grasp and/or reach with hands and arms; repetitive movements of the wrists, hands, and/or fingers. 
• Specific vision abilities required by this job include close visual acuity and the ability to adjust focus to perform an activity such as: preparing and analyzing data and figures; reading reports, various forms charts or records, transcribing; viewing computer monitor(s); extensive reading; and legally operate a motor vehicle.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties and/or work various shifts as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the employer.