Tribal Council/FDA Coordinator
$47k-59k (estimate)
Full Time | Business Services
2 Weeks Ago
Nottawaseppi Huron Band of the Potawatomi is Hiring a Tribal Council/FDA Coordinator Near Battle Creek, MI
JOB TITLE: Tribal Council/FDA CoordinatorSUPERVISOR: Tribal CouncilSTATUS: ExemptSALARY: Grade 7LOCATION: Fulton, MIPosting Ends: 06/17/2024 9:00amExcellent Benefit Package
Essential FunctionsThe Nottawaseppi Huron Band of the Potawatomi reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities, and positions titles as it deems necessary to meet the needs of the government.
Minimum RequirementsAn individual must be able to demonstrate the ability to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. To perform this job successfully, an individual must meet the minimum qualifications.
Other QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before governmental and/or business associates or employees of an organization.
Mathematical SkillsAbility to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
WORKING ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical surroundings are a general office environment. Requires mobility, frequent walking, standing, sitting stationary and the employee must occasionally lift and/or move up to 25 pounds. The employee is frequently required to talk or hear; occasionally required to use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to focus on computer screens for extensive periods of time. The noise level in the work environment is usually very quiet. Must be able to work flexible hours when necessary or as directed.
COMPETENCIESTo perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional situations; Responds promptly to needs of employees and Tribal Members/Community; Solicits both employee and Tribal Member feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
Business Acumen - Understands business implications of decisions; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget.
Ethics - Treats people with respect; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
INDIAN PREFERENCETribal preference will be applied in accordance with the NHBP Indian Preference in Employment Code which requires that preference in employment be afforded to NHBP members, spouse/parents of NHBP members and Native Americans who meet the minimum qualifications and can successfully perform the essential functions for the position.
Fair Employment Practices Code (FEPC)All applicants are subject to a comprehensive background check and must pass a drug screen. NHBP does not recognize the use of recreational or medical marijuana.
- Eligible for Public Student Loan Forgiveness (PSLF) program
- Excellent medical coverage plan supplemented by Employer's HRA for minimal cost sharing by its Team Members
- 100% Employer Paid premiums for dental and vision coverage
- 100% Employer Paid premiums on short term disability, life insurance and accidental death and dismemberment
- Flexible Spending Account for Medical Reimbursement and Dependent Care
- 401K Plan with eligible match with 100% invested in employer contributions
- A generous paid time off program where all employees begin earning accrued paid time off immediately upon hire
- Generous Tuition Reimbursement Program with Educational Release Time
- Thirteen Paid Holidays
- Employee wellness and fitness programs
- Opportunities to participate in NHBP Sponsored activities
Essential FunctionsThe Nottawaseppi Huron Band of the Potawatomi reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities, and positions titles as it deems necessary to meet the needs of the government.
- Prepares Council agendas, minutes, resolutions for action and finalizes format of all policies, agreements/contracts for record keeping purposes maintaining an extensive electronic filing system on behalf of Tribal Council.
- Prepares official records and supporting documentation of various governmental Tribal documents, including agendas, and minutes coordinating with the Government Records Department for the maintenance of official and certified records keeping in accordance with NHBP and departmental policies.
- Retrieves official and/or certified documents, records and reports as needed.
- Maintains an updated and accurate calendar as well as schedules appointments and office meetings as requested.
- Schedules entire upcoming year’s regular calendar also for Tribal Council Meetings, FDA Meetings, Committees, Tribal Council vacations, Workshops, Prep Sessions, Holiday Schedule, etc.
- Arranges meeting space for each of the aforementioned calendar meetings/entries.
- Ensures Tribal Council is properly informed of various deadlines and issues and appointments.
- Acquire Tribal Council Signatures (original signatures or electronic signatures with Tribal Council’s authorization) on all financial documents, Resolutions, Agreements/Contracts, and correspondence and reports. Facilitates, coordinates, or executes process with applicable department or customer.
- Acts as an executive liaison for professional associations and organizations.
- Uses a variety of office equipment and applications to prepare reports, memos, letters, professional correspondence and other documents providing high level, confidential, administrative support using word processing, spreadsheet, or presentation software for the Tribal Council.
- Answers telephones, screens calls for Tribal Council members and direct calls to appropriate parties or takes messages.
- Greets visitors and determines whether they should be given access to specific individuals and/or information.
- Interacts with other departments, including other Tribal Councils as well as local, state and federal agencies.
- Assists with special projects/events.
- Attends meetings to record minutes as needed.
- Attends and participates in trainings as required.
- Responsible for collecting Tribal Council mail and disseminating it to the appropriate Council person or other department(s) as needed.
- Assists with food ordering, pick-up, set-up and clean-up of large lunch meetings.
- Performs general office duties.
- Schedules meetings and conference calls, in-person or virtual as necessary.
- Makes travel arrangements (hotels, flight, rental vehicles) and submits for per diem for Tribal Council Members as needed.
- Registers Tribal Council Members for events or conferences as needed.
- Performs other duties as assigned.
Minimum RequirementsAn individual must be able to demonstrate the ability to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. To perform this job successfully, an individual must meet the minimum qualifications.
- Associate Degree in Office Management; Business or related field or equivalent experience.
- Five plus years’ experience as an Administrative Assistant work or in a related field.
- Ability to understand, gain knowledge and appreciate the differences with the Native American culture and customs.
- Must maintain a valid driver’s license with good driving record; GSA certifiable.
- Must be able to travel.
- Must be able to successfully complete and pass an extensive background investigation, including but not limited to, drug testing, criminal, financial, and educational.
- Must be proficient in computer skills, including word processing, spreadsheet, and knowledge of other office equipment.
- Must possess ability to schedule and join in virtual meetings via Zoom, Microsoft Teams, or some other acceptable meeting application.
- Demonstrated ability to organize and maintain electronic and physical files.
- Demonstrated ability to work well independently and with team members and other staff in a team-oriented environment.
- A willingness to initiate contacts with new people.
- Demonstrated ability to comprehend and abide by Tribal, Federal and other relevant environmental regulations/codes.
- Demonstrated ability to maintain strict confidentiality.
- Must be able to adjust schedule as needed or required.
- Ability to read and interpret documents.
- Advanced knowledge of Microsoft Word, Excel, and Outlook as well as other software including PDF applications such as Adobe or Nuance; exceptional computer skills.
- Proven demonstrated ability to work well and cooperatively in a team centered environment including supervisors and co-workers with or without immediate supervision.
- Capable of multi-tasking in a fast-paced environment with capacity to change priorities quickly.
- Good working knowledge of government programs and processes, and vital record keeping functions.
- Working knowledge of modern office practices, procedures, machines and equipment.
- Must possess excellent administrative, organizational, and communication skills, both verbal and written.
- Ability to be self-directed and be an excellent problem solver.
- Demonstrated high degree of professionalism and responsibility is required for performing as the key communicator amongst all staff.
- Ability to develop specific goals and plans to prioritize, organize, and accomplish workload within necessary or provided time frame.
- Bachelor’s Degree in Office Management, and/or Business Administration.
- Ten years office experience as an Executive Assistant/Coordinator or related field.
- Knowledge and demonstrated ability to maintain vital government records until they are transferred to the Government Records Department.
- Familiarity with Native American community, culture, language and traditions.
- Five years’ experience in a similar governmental or non-profit setting.
- Notary of Public.
Other QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before governmental and/or business associates or employees of an organization.
Mathematical SkillsAbility to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
WORKING ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical surroundings are a general office environment. Requires mobility, frequent walking, standing, sitting stationary and the employee must occasionally lift and/or move up to 25 pounds. The employee is frequently required to talk or hear; occasionally required to use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to focus on computer screens for extensive periods of time. The noise level in the work environment is usually very quiet. Must be able to work flexible hours when necessary or as directed.
COMPETENCIESTo perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional situations; Responds promptly to needs of employees and Tribal Members/Community; Solicits both employee and Tribal Member feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
Business Acumen - Understands business implications of decisions; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget.
Ethics - Treats people with respect; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
INDIAN PREFERENCETribal preference will be applied in accordance with the NHBP Indian Preference in Employment Code which requires that preference in employment be afforded to NHBP members, spouse/parents of NHBP members and Native Americans who meet the minimum qualifications and can successfully perform the essential functions for the position.
Fair Employment Practices Code (FEPC)All applicants are subject to a comprehensive background check and must pass a drug screen. NHBP does not recognize the use of recreational or medical marijuana.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$47k-59k (estimate)
POST DATE
06/10/2024
EXPIRATION DATE
07/07/2024
WEBSITE
nhbpi.org
HEADQUARTERS
FULTON, MI
SIZE
25 - 50
FOUNDED
1970
CEO
LAURA SPURR
REVENUE
$10M - $50M
INDUSTRY
Business Services
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