ACCOUNTS PAYABLE is responsible for all data management, processing of vendor payments in accordance with all laws, regulations and HSMG standards. Reports to Controller.

WORKING CONDITIONS

• Works in office setting.
• Sits, stands, bends, lifts and moves intermittently during working hours.
• Subject to frequent interruptions.
• Involved with facility associates, government agencies/personnel, etc.
• Subject to hostile and emotionally upset residents, family members, etc.
• Works beyond normal working hours, on weekends and in other positions temporarily as necessary.

EDUCATION and EXPERIENCE

• College Degree Preferred.
• Prior bookkeeping preferred.
• Data entry experience preferred.
• Experience with Great Plains preferred.

SPECIFIC REQUIREMENTS

• Must be computer-literate.
• Must be proficient in excel
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must have the ability to implement and interpret the programs, goals, objectives, policies and procedures of the corporate and facility business office.
• Must understand and follow company policies including harassment and complaint procedures.

ESSENTIAL FUNCTIONS

• Must be able to read, write, speak and understand the English language.
• Must be able to move intermittently throughout the work day.
• Must be able to record A/P transactions timely and accurately.
• Must be able to accurately reconcile A/P statements.
• Must practice dependable, regular attendance.

General Responsibilities

Below is a description of essential functions though other related duties and activities may become necessary as directed by supervisor.

• Review weekly invoice batches from facilities
• Review accuracy of invoice amounts submitted for payment
• Review accuracy of coding of expenses
• Communicate any corrections to facility
• Enter invoices in Great Plains
• File invoices by vendor for each facility
• Print vendor checks
• Mail vendor checks
• Provide training and support to facility A/P
• Send check distribution list and new aging to facility
• Work with facilities on reconciling vendor statements
• Track payment plans for facility vendors
• Month End Close for Facility A/P
• Send updated vendor listing to faciity
• Enter new vendors in AHT
• Process 1099’s at year end
• Back up for telephone
• Send weekly packages to facility
• Audit outstanding vendor accounts
• Make copies of any capitalized invoices on a monthly basis for controller
• Provide training and support to facility A/P