Education & Experience

We value diverse experiences and understand that qualifications come in various forms. While a degree in Business, Communications, Journalism, Administration, Marketing, or related fields is helpful, we welcome applications from individuals with work experience in lieu of formal education.

Your skills, accomplishments, and the unique perspective you bring to the table are equally important to us. If you have a proven track record in administration, communications, technical writing, or marketing content writing, we encourage you to apply and share how your professional journey aligns with the goals and requirements of this position.

Related Knowledge & Skills

• Strong written and verbal communication skills.
• Proof reading skills, with the ability to deploy proper grammar, punctuation, and spelling.
• Administrative skills to help with electronic filing and keeping project documents organized.
• Attention to detail and effective time management skills.
• Ability to support multiple projects and adhere to strict deadlines.
• Proficient in MS Word and familiar with Excel.

Job Summary

Under the direction of our Marketing Director, a successful candidate will support the marketing efforts by providing administrative support with letters and proposals including proof reading, formatting, and final production. The focus will be on administrative elements for proposals and grant submissions like form completion and invoice submission.

Organization is key to helping manage the marketing efforts. Some support work will require time sensitive responsiveness to ensure deadlines are met.

This position will also procure insurance certificates, open jobs and input proposal elements in our project management system, and provide additional administrative support to the department and company as required.

Responsibilities

• Work with the marketing director to ensure all supplemental forms, labels, and letters are prepared for large proposals. Finishing work like proof reading and final proposal assembly will be required.
• Handle LOI requests with new content creation support from the marketing director.
• Handle DOT/NYSTA CSS database updates.
• At times searching for existing project write-up, past proposals, or gathering existing proposal elements will be required – based on the volume of proposals.
• Proofread letter proposals and finalize them for client distribution.
• Handling sub agreement elements on projects.
• Championing the maintenance and updating of staff resumes for inclusion in proposal submissions.
• Create proposal/job numbers in our project tracking system, ensuring accurate data is input.
• Maintaining data in the project tracking system through the early transitions of the project from in-pursuit, to pending, to won.
• Maintain filing systems on local drives and upload proposals and insurance certificates into our project management system.
• Assist with invoice submission, forms, tracking, and other administrative grant needs.

We value qualities such as organizational skills, meticulous attention to formatting and layout details, and an unwavering commitment to accurately inputting data.

If you are motivated, detail-oriented, and have a strong desire to develop your skills in a dynamic environment, we encourage you to apply. We believe that a candidate's passion, commitment, and willingness to learn can be just as valuable as previous experience.

Salary rage based on experience $25-$32 per hour

Salary may be influenced by several factors including but not limited to experience, education, and skill set.

Nussbaumer & Clarke, Inc. offers a comprehensive benefits package including medical insurance with a company funded HRA or HSA, dental and vision, life and LTD insurance, and 401k with matching contributions.

Opportunity for partial Work from Home after six months.

Nussbaumer & Clarke, Inc. provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.