Role

The Facilities Coordinator is responsible for overseeing the daily operations and maintenance of all Nuvia Centers.. The ideal candidate will ensure that our clinics operate smoothly by managing facility-related tasks such as maintenance, equipment management, compliance with health and safety standards, and coordination of facility improvement projects. 

Responsibilities 

• Oversee the maintenance and repair of all dental equipment, HVAC systems, plumbing, electrical systems, and facilities infrastructure to ensure smooth operation. 
• Ensure that the building is clean and well-maintained, including scheduling routine cleaning and maintenance. 
• Provide training to staff on facility-related procedures, equipment usage, and safety protocols. ● Create and manage budgets for maintenance, repairs and upgrades. 
• Coordinate and oversee facility improvement projects, renovations, and expansions. 
• Work with the GC and the Project Manager to manage any unfinished, punch-list items related to the facility until all items have been completed. 
• Manage the safety and security of the facility, including fire safety, emergency response, and building access. 
• Maintain accurate records of all maintenance and repair activities. 
• Develop and maintain relationships with vendors and service providers. 
• Coordinate with other departments to ensure that the facility is meeting the needs of the organization. 
• Set up and manage utility accounts and issues which arise correlated with utility service. 
• Communicate effectively and efficiently with center staff when issues arise to mitigate issues. ● Post-launch of centers, manage the execution of construction punch-list projects. 
• Be familiar with lease to understand the responsibilities of both Nuvia and landlord in maintaining office. 
• Maintain and develop relationships with building landlords and project managers to enable effective working relationships. 

Requirements 

• Strong belief in the ability to control outcomes through perseverance, problem solving and creative thinking. 
• Ability to prioritize requests for service, triaging requests in a tier system. 
• Strong organizational skills and attention to detail. 
• Ability to communicate effectively with other team members and work together as a team. 
• Excellent communication and interpersonal skills. 
• Knowledge of building codes, safety regulations, and best practices for facility management. 
• Ability to multitask, prioritize, and manage time efficiently. 
• Proficiency in computer skills and facility management software. 

Results 

• A well-maintained facility that is safe, secure, and meets the needs of the organization. 
• Accurate records of all maintenance and repair activities. 
• Effective communication with centers, vendors and service providers. 
• Budgets that are managed effectively and efficiently. 
• A positive working relationship with other departments within the organization. 
• A proactive approach to facility management that anticipates and addresses potential issues before they arise. 
• A culture of safety and cleanliness within the facility.