POSITION TITLE: Administrative Assistant

REPORTS TO: HR Admin Director

LOCATION: Everett, WA

HOURS: Part-time (28 hours a week)

Basic Responsibilities:

Working under the supervision of the HR Admin Director, the Administrative Assistant facilitates and oversees office procedures and other tasks as assigned by the HR Admin Director.

Position Summary:

Under the direct supervision of the HR Admin Director, this position provides administrative and secretarial support for the HR & Administration Department. In addition to typing, filing, scheduling, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Duties and Responsibilities:

Oversee general office coordination to include:

Office calendar to coordinate workflow and meetings.

Maintain confidentiality in all aspects of CU and employee information.

Interact with employees, members, and vendors.

Mail distribution when warranted.

Prepare responses to correspondence containing routine inquiries.

File and retrieve organizational documents, records and reports.

Create and modify documents such as invoices, reports, and letters by using Microsoft office; word, excel and/or other presentation software.

Set up and coordinate meetings and conferences.

Prepare agendas and make arrangements for Board, Committee or other meetings.

Interact with the organization’s Board of Directors.

Make travel arrangements for staff and volunteers.

Collect and maintain inventory of office equipment and supplies.

Research, price and purchase office furniture, equipment and supplies.

Support staff in assigned project‐based work.

Assists in special events, such as community activities and the annual meeting.

Other duties as assigned by HR Admin Director.

Knowledge, Skills, and Abilities:

Computer literate. Microsoft Office Suite and Adobe.

Good writing, analytical and problem‐solving skills.

Knowledge of principles and practices of organization, planning, records management and general administration.

Ability to communicate effectively.

Bilingual preferred English/Spanish.

Ability to operate standard office equipment.

Ability to follow oral and written instructions.

Minimum Qualifications:

At least two (2) years working in general office experience.

Must be computer literate.

Knowledge of principles and practices of basic office management and organization.

Ability to work well either alone or as part of a team.

Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• The employee will operate in a general office environment, using office equipment such as a phone, computer and printers. The employee must be able to sit, stand, walk, bend and squat.
• Occasional lifting, pushing, pulling, or carrying up to 20 pounds.
• Frequent use of hands in repetitive tasks such as simple grasping, typing motion, and twisting/turning of wrists.
• Frequent finger manipulation to perform various clerical duties such as typing, filing, writing, and entering data into the computer system.
• Noise level in the work environment is usually quiet to moderate as compared to a private office with foot traffic and office equipment.

NOTE: Job descriptions are not intended, and should not be constructed to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with the job.

The credit union is an Equal Opportunity employer. We offer a compensation package that includes a competitive salary and benefits. Background reviews, including criminal and credit histories conducted prior to selection.

Job Type: Part-time

Pay: $22.50 - $24.00 per hour

Expected hours: 28 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 3 years (Required)

Ability to Commute:

• Everett, WA (Required)

Work Location: In person