A real estate company in Brooklyn is looking for a Coordinator/ Bookkeeper assistant to support our teams. As Coordinator, you will be accountable for routine clerical duties in a construction/ property management setting.

Responsibilities:

- Perform various administrative tasks, including answering phone calls, responding to emails, and organizing files and documents.

- Provide administrative/clerical support to the project managers, accountants, and other teams per requests

- Assist the Project Manager in inserting payment requests and coordinating between departments to ensure payments are processed according to the procedures.

- Assist with preparing, coordinating, printing, tracking, distributing checks/ACH payments, mails, and filing required documents

- Maintain accurate records and update databases.

- Manage calendars and schedule appointments.

- Maintaining positive relationships with vendors, general contractors, and subcontractors

- Assist with employee expense reimbursement reports.

- Assist the Accounting Team with data entry, reconciliations, Accounts receivable and accounts payable

Qualifications:

- Excellent written and verbal communication skills.

- Proactive, self-motivated, and strong problem-solving skills

- Strong attention to detail and organizational skills.

- Proven experience as an administrative assistant or in a related role.- Knowledge of accounting principles, general ledger reconciliation, receivable processes, and procedures.

- Ability to prioritize tasks and meet deadlines.- Proficient in using office software such as Microsoft Office Suite.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities will be reviewed periodically and revised as necessary.

Job Type: Full-time

Pay: $42,000.00 - $44,000.00 per year

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Bookkeeping: 1 year (Preferred)

Ability to Commute:

• Brooklyn, NY 11221 (Required)

Work Location: In person