What are the responsibilities and job description for the ADMINISTRATIVE REAL PROPERTY MANAGER position at NYC HOUSING AUTHORITY?
- NYC HOUSING AUTHORITY
- Full-Time
- Exam May Be Required
Job Description
This position provides comprehensive oversight management of a portfolio of NYCHA properties, including building and grounds maintenance, administrative functions, and day-to-day operations. Neighborhood Administrators oversee a neighborhood of NYCHA developments, managing individual Property/Housing Managers at each site. The typical portfolio is about 4 developments and approximately 5,500 units under their span of control.
Reporting directly to the Borough Vice President, this position requires excellent judgement and problem-solving skills in order to handle varying site conditions, manage a team of staff, and to engage with residents and other stakeholders.
1. Oversee Property Managers including all aspects of property management & maintenance
- Under the oversight of the Borough VP, take a leading role in responding to urgent or emergency issues affecting the properties within the Neighborhood portfolio.
- Ensure that Property Management teams are effectively collecting monthly rents, fees and any arrears, and ensuring that residents are in compliance with their annual certification
- Ensure that staff within the neighborhood are adhering to NYCHA’s rules and regulations and providing excellent customer service and, where staff fall short, working with HR and other
- Regularly visit all managed properties to ensure consistent on-site staff compliance with NYCHA policies, procedures, and industry regulations.
- Ensure exterior and grounds of properties are clean and safe.
- Maintain performance standards, review and approve detailed operational goals for each property.
- Help identify improvement areas and aids in developing measurable plans of action for accomplish the work. Initiate any corrective steps to modify or correct performance problems.
- Ensure that all property sites properly prepare for and meet established HUD INSPIRE mandates.
- Oversee the development of site operating budgets in conjunction with each housing manager. Exercise prudence in budget planning in accordance with Asset Based Budgeting and
- Maintain positive management/resident relations through the tenant association officers and members
- Meet regularly with property managers, tenant association and members to determine community needs, concerns, etc. and addresses any pertinent concerns in a timely manner. Ensure
2. Oversee Neighborhood Planning & Procurement Functions
- Oversee management of Neighborhood Planner.
- Ensure proper sequencing & scheduling of skilled trade appointments.
- Coordinate with Deputy Director of Skilled trades, Skilled Trade Administrators, and Skilled Trade Supervisors to facilitate responses to resident repair needs.
- Lead identification of specialized maintenance services or vendor provided services to address property conditions.
- Provide oversight on use of vendor services, including reviewing certain requisitions and invoices to ensure provision of services as requested.
3. Leadership & Management
- Provide an example of excellent customer service and resident respect.
- Train and mentor on-site staff to follow established Authority policies and procedures when dealing with units and residents.
- Participate in on-call duty rotation as required and additional emergency response as needed.
- Escalate and elevate issues from properties to Borough Vice President for guidance and support.
Additional Information
1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED LIST FOR THE SAME TITLE.
2. This position is open as a lateral transfer to Administrative Housing Superintendents, Administrative Real Property Managers; and as a promotional opportunity for Housing Managers and
Resident Building Superintendents or other personnel who meet the qualifications for these administrative titles.
3. For NYCHA employees: Employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level
(if applicable).
4. NYCHA residents are encouraged to apply.
NOTE: Applicants will also be considered who are permanent in the title of Administrative Housing Manager, Administrative Housing Superintendent or who meet the minimum qualification requirements for Administrative Real Property Manager.
NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:
https://bit.ly/55aProgram
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
Minimum Qualifications
1. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision-making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must
be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti-abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or
2. A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or
3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.
To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.
To be acceptable, experience in site management must have included on-site rental and maintenance of buildings.
To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.
Preferred Skills
1. Strong leadership and staff development skills ability to perform data analysis and prepare high-quality executive level reports proficient with computer applications, including the MS Office Suite. 2. Effective problem solver with the ability to negotiate solutions, work well in a fast-paced environment prioritize assignments maintain professional and positive attitude. 3. Demonstrated accuracy, thoroughness and commitment to quality work excellent attendance and punctuality. 4. Ability to recognize the nuances of business situations makes sound business decisions expeditiously, with limited information address controversial topics with tact and diplomacy maintain consistent overall focus on outcomes. 5. Knowledge of laws and standards that apply to property management, such as Fair Housing Laws, Landlord-Tenant Law, OSHA Standards, local and state building codes Department of Housing and Urban Development (HUD) rules and regulations applicable to property management. 6. Knowledge of agencies that provide assistance and services to residents, including some knowledge of eligibility requirements. 7. Excellent written and oral communication skills attention to detail accurate and capable of creating and delivering persuasive business communications.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
NYCHA has no residency requirements.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- Experience Level:Manager
- Category:Administration & Human Resources
Salary : $81,083 - $145,644
