Coordinator of Conference Services & Conference Planner, Full Time On-Site Latham, NY

OVERVIEW

As a conference planner, this position will oversee all aspects of event planning, execution, and post-event evaluation to ensure exceptional conference experiences. The conference planner is a dynamic and multifaceted position that requires strong organizational, communication, and problem-solving skills. By effectively coordinating aspects of event planning and execution, the conference planner contributes to the success and reputation of NYSUT’s highly regarded conferences and events. 

PRIMARY RESPONSIBILITES

• Hotel and conference contract administration including strategic site selection and negotiating rates and terms that are in the best interest of the organization and are in line with NYSUT’s standard contractual terms.
• Planning and coordination of regional conferences and state-wide special events; supporting on-line registration, working within contractual deadlines, logistics, housing guarantees and transportation. Maintain relationships with key hospitality professionals and working to mitigate issues that may impact the event, including weather, staffing, or other issues that arise. Independent on-site coordination of vital conferences including trouble-shooting and basic AV support.
• Key member of NYSUT’s annual Representative Assembly planning team, whose responsibilities include logistical design and implementation. Team lead for registration, hotel, transportation and special event planning. Works with caterers, decorator, electrician, AV, staff, and other vendors to make the event successful for the more than 2,000 members who attend this state-wide annual event. 
• Assist other departments with their annual budgets relative to meetings, conferences, and state-wide events.
• As requested, plan special activities including staff events such as summer picnic and all-staff meetings.
• Other duties and responsibilities as assigned.

 QUALIFICATIONS

• Strong skills required in:
• Written and oral communications
• Problem resolution
• Analysis
• Office 365
• Bachelor’s degree in hospitality, Travel & Tourism preferred.
• Certified Meeting Professional (CMP) designation recommended.
• 5 or more years of relevant experience in the hospitality industry expected.
• Familiarity with on-line meeting and registration systems and contractual evaluation.
• Willing and able to travel and work irregular hours that may occasionally include evenings and weekends.
• Affiliation and involvement with a national meeting industry association anticipated.
• Knowledge of and commitment to the American labor movement and its objectives.

NYSUT- Who are we?

NYSUT is a statewide labor organization affiliated with more than 1,200 local unions, each representing its own members. NYSUT is affiliated with two national unions, the American Federation of Teachers (AFT) and the National Education Association (NEA). NYSUT represents nearly 700,000 people who work in, or are retired from, New York's schools, colleges, and healthcare facilities, including teachers, teacher aides and assistants, college and university faculty and professional staff, school bus drivers, custodians, secretaries, cafeteria workers, nurses, and other healthcare professionals. NYSUT’s policy is to ensure an equal employment opportunity to all persons without regard to race, color, national origin, religion, age, sex, disability, sexual orientation, gender identity or any other characteristic protected by the law. At NYSUT, we believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.

NYSUT is proud to be an equal opportunity employer. NYSUT is committed to building a diverse and inclusive team. Women, people of color, and LGBTQ people are encouraged to apply. 

Why Should You Apply?

· Competitive salary and excellent benefits, including comprehensive medical and dental insurance plans, life and long-term disability plans, and retirement plans

· Generous PTO plan

· Work-life balance

· Collaborative and supportive work environment with a diverse group of experienced professionals

· Opportunity to work in a highly respected organization, make a meaningful difference in the lives of working people, and be a proud part of the labor movement at the local, state, and national levels.

How to Apply:

Interested applicants should submit a cover letter and resume to hr@nysut.org by June 20, 2024

www.nysut.org