4 Upper School Administrative Assistant Jobs in Gainesville, FL
Oak Hall School is Hiring an Upper School Administrative Assistant Near Gainesville, FL
- Support the mission of Oak Hall School
- Cheerfully and professionally greet and assist parents and visitors; check in all visitors using Raptor security system
- Provide clerical and administrative support for Upper School Administrators
- Support operator for the school’s multi-line phone system; cheerfully answer and direct calls appropriately, provide accurate information and assistance to callers; take messages for staff and students (according to policy)
- Serves as Security emergency contact for US
- Coordinate and schedule substitute teachers as needed
- Monitor and ensure accurate recording of Leave Requests for all US faculty and staff absences in Paycom
- In collaboration with the Director of the Upper School and the Marketing and Communications Coordinator, produce and disseminate communications as needed for the US including the weekly Ecommunicator
- Sort and distribute Upper School incoming mail; prepare outgoing mail, daily
- Execute attendance procedure accurately and timely, daily
- Complete the Upper School lunch order accurately and timely, daily
- Manage the Student Sign-in/out register, daily
- Prepare the daily announcements, daily by close of business the previous day
- Distribute school approved first-aid/OTC medicines to students, and log appropriately
- Complete and submit all Upper School Injury Insurance claim forms and parent letters, daily as needed
- Provide clerical and administrative support to the Upper School team, as needed
- Maintain Upper School student files and cumulative folders, as needed
- Maintain Admin Plus database for Upper School students and Faculty, as needed
- Respond to all outgoing student records requests, initiate records requests for incoming students
- Maintain and replenish Upper School office supplies and copier supplies, as needed
- Order supplies for and produce student awards; posting award lists, order and update permanent plaques, etc.
- Assist in compilation of School Directory, annually
- Contribute positively to staff and student morale; maintain a positive, pleasant demeanor to all constituencies
- Be a role model of integrity and professionalism
- Meet regular and predictable attendance requirements, including attending division and other school meetings, professional days, Late Start meetings, and other required events
- Adhere to School policies as described in the Employee Handbook and other materials
- Cheerfully embrace other duties as assigned
- Must be willing and able to maintain an unflappable, professional, and cheerful demeanor
- Demonstrate an attitude that exudes “How can I help you?”
- High school diploma or GED required, Bachelor’s degree preferred
- Experience in similar administrative support position preferred
- Exceptional people skills and phone etiquette
- Excellent judgment and discretion in handling confidential information
- Must be technologically savvy; Proficiency in Microsoft Office Suite software is required along with the ability, willingness, and enthusiasm to learn and master new and emerging technologies in a short period of time
- Well-organized, able to change work focus quickly and constantly throughout the day, as well as determine priorities with minimal supervision
- Ability to ascertain which people may need immediate assistance and to act accordingly
- Excellent verbal and written communication skills, including grammar and punctuation
- Strong attention to detail
- Regular and punctual attendance is required
- Ability to apply common sense understanding and to carry out instructions furnished in written or oral form
- Ability, willingness, and judgment to communicate professionally, cheerfully, and effectively with all constituents in a school environment
- A high degree of professionalism, collegiality, and personal conduct both in and outside of school
- Enthusiasm and commitment to the vision and mission of the School
- Must maintain an active cell phone and provide number to and accept calls/texts from school staff
- Works in a busy often distracting environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts
- Regularly sit, talk, and hear and visually intercept visitors
- Ability to occasionally lift 20 lbs
- Regularly uses close and distance vision
- Ability to actively circulate throughout the diverse campus environment
- Ability to speak, hear, and visually and audibly locate students under their supervision
- Works at a desk and computer screen for extended periods of time
- Turns, bends, reaches and may occasionally use a ladder
- Works primarily in a traditional climate controlled office environment
Job Summary
Full Time
$42k-52k (estimate)
07/04/2024
08/01/2024
oakhall.or
Gainesville, FL
<25
Related Companies
The job skills required for Upper School Administrative Assistant include Administrative Support, Microsoft Office, Attention to Detail, Written Communication, Collaboration, etc. Having related job skills and expertise will give you an advantage when applying to be an Upper School Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Upper School Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Upper School Administrative Assistant positions, which can be used as a reference in future career path planning. As an Upper School Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Upper School Administrative Assistant. You can explore the career advancement for an Upper School Administrative Assistant below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
