Overview

The Assistant Office Manager will provide assistance to all Oak View Group Hospitality departments. Administrative duties may include, but are not limited to assisting with payroll, accounting, assisting with handling human resources duties with assurance in maintaining employee personnel files, scheduling, and general clerical duties.

The Assistant Office Manager will assist the Accounting Manager in managing a full range of accounting operations, including daily and weekly payroll management, biweekly payroll submission, A / P, A / R, reporting and GL entries, performing month end closing work, account reconciliations, and P&L reporting to management.

Successful candidate will be a team player willing to jump in to assist as needed across all departments.

This role will pay a wage of $18.00.

For FT roles : Benefits : Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

Job Expires : 6 / 30 / 24

Responsibilities

• Assist in all general accounting functions including, but not limited to : general ledger, accounts receivable & accounts payable, inventory control, vault management, payroll.
• Assist with accounts receivable processes including customer invoice preparation, payment application and occasional collection calls.
• Assist with accounts payable processes including vendor invoice processing, master file updates and maintenance, ensuring accurate W-4 forms, I9 forms are complete and on file.
• Assist Accounting Manager with general ledger adjustments, balance sheet reconciliations, weekly & monthly financial statement reporting.
• Assist in handling personnel file maintenance, answer employee inquiries regarding scheduling, facilitating new hires, orientation, maintaining workers compensation claims and maintaining an OSHA log, responding to unemployment claims, and answering basic employment issue questions.
• Review daily sales reconciliations prepared by Accounting Manager.
• Assist Accounting Manager with PCI compliance & reporting.
• Process new hire paperwork (including iCims online platform) including background checks, payroll uploads and biweekly reconciliations ensuring timely & accurate processing.
• Assist Accounting Manager with other HR related duties.
• Assist Accounting Manager with event settlement functions.
• May interact with departmental managers to resolving transaction and procedural discrepancies ensuring established controls are adhered to.
• Perform annual record retention compliance duties and record keeping.
• Assist with IT related inventory and credentialing functions.
• Perform filing and record keeping duties.
• Perform other general office and clerical support.
• Other duties as deemed necessary or as directed

Qualifications

• Bachelor’s or Associates degree from an accredited college, school or university.
• 2 years or more of experience working in a similar environment.
• Proficient with Microsoft Office, with emphasis on Excel and Word.
• Working knowledge of Sage 100, Biznet, ADP eTime software, iCims, Invoiceworks iPayables.
• Strong organizational & communications skills.
• Ability to multitask with a high level of accuracy while meeting reporting deadlines.
• Ability to work nights, weekends & holidays on occasion / as needed.

Education / Experience

• Bachelor’s Degree / Technical degree from an accredited college, school, or university required.
• Minimum of 2- 4 years of increasingly responsible management experience
• Demonstrated knowledge of computer skills and Microsoft programs (Excel, Word

Intell

Intell .

Last updated : 2024-06-01