Overview

The part time Sales Associate Coordinator is responsible for assisting in the overall execution of the Terre Haute Convention Centers sales initiatives for the local Terre Haute market, regional Indiana and midwest and National market, including, but not limited to corporate meetings, conferences, weddings, and special events.

They will actively prospect and work directly with the client on rates and terms of the contract and convey information to all departments.

This position should have a candidate with strong verbal and written communications skills, the ability to manage several tasks simultaneously, be self-governed and self-motivated, and possess a basic understanding of event sales, public relations, event marketing and special event planning and execution.

This position is an intricate part of the team and is expected to recognize the value and benefits of teamwork. Open lines of communication within the team are vital to its success and that of the company.

This individual should be active in the community and participate in community events.

This role will pay an hourly wage of $13 to $15.00.

For PT roles : Benefits : 401(k) savings plan and 401(k) matching.

Aug 31, 2024

About the Venue

The Terre Haute Convention Center opened in the spring of 2022. It offers more than 12,000 sq. ft. of flexible ballroom space with the ability to seat up to 1000 attendees for a large general session or 700 for a formal dinner.

With the flexibility of the space, planners have the ability to host a full conference with meals and breakout sessions.

The convention center will have on-site catering, audio-visual services, professional event staff and event planning, and first-class service.

Attendees from the region and afar will enjoy the convenience of the connected hotels and parking garages, making location and ease for guests more than ideal for conventions.

Responsibilities

• Performs related work as assigned by Director of Sales and General Manager.
• Meets specified goals and objectives for venue usage by promoting the convention center to all potential clients; conducts venue tours;

answers questions and provides information regarding venue services, policies and procedures; and assists clients in finalizing booking arrangements

• Primary sales contact for all groups within assigned market(s).
• Ability to exercise independent judgement to determine pricing for events using yield management techniques.
• Set appointments and make outside calls to potential clients.
• Make solicitation calls, assist with promotions and direct mail activities
• Researches, identifies and establishes the appropriateness of groups for the venue.
• Prepare written proposals, event contracts, sales folders, sales kits, event diagrams, and correspondence to clients.
• Provide assistance and staff support to the Director of Sales.
• Communicate clearly and concisely, both orally and in writing.
• Assist in the development of and work self-promoted events as required.
• Provide excellent customer service assistance to internal and external clients.
• Actively participate on internal committees.
• Perform other duties as assigned.
• Solicitation of new group sales business through cold calls, networking, and face to face meetings.
• Coordinate and help manage on-site events such as pre-show parties as required.
• Carry out all assigned duties and responsibilities, including additional tasks as needed - to help achieve the overall goal of a successful season and department.
• Participate in the development and implementation of goals, objectives, policies, and priorities of all Group Sales programs and activities.

Qualifications

• Min. of 1-2 years prior Sales and / or customer service, preferred but not required
• Excellent written and oral communications skills required.
• Must be proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook, Publisher).
• Assertive, outgoing, hard-working, resourceful, as well as an independent thinker.
• Team player who is a creative and proactive problem solver.
• High school diploma or equivalent GED required.
• Has a strong track record of building relationships and generating new business.
• Excellent organizational skills, leadership skills, customer service skill.
• Enthusiastic and positive thinker.
• Experience with event scheduling and booking procedures a plus.
• Strong PC and data processing skills, working knowledge of MS Word, Excel, as well as database management software.

Last updated : 2024-06-22