OakLeaf Clinics - Business Office

OakLeaf Clinics - Business Office has an exciting opportunity to join our growing team as a payroll specialist/administrative assistant. This position is 40 hours per week with 34-36 hours/week working as a payroll specialist and 4-6 hours/week as an administrative assistant to the executive team. The work location will be hybrid with the home site located at 719 W Hamilton Ave Ste B, Eau Claire, WI 54701.

OakLeaf Clinics is dedicated to providing our patients with compassion, trust, and a lifetime of individualized care. Our healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists, and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley.

Position description

The payroll specialist/administrative assistant is responsible for maintaining payroll systems including the efficient and accurate processing of payroll bi-weekly and providing administrative assistance to the executive leadership team. This includes complying with established policies, inquiry management, resolution, transaction processing, and general team member inquiries. This role requires working closely under the supervision of the Payroll & Accounting Manager and having a strong knowledge of payroll systems and processes, as well as proficiency in accounting principles. The position reports to the HR Director.

Responsibilities

• Audit time and attendance records submitted by various offices and interact with managers and supervisors as required to verify data and resolve discrepancies
• Onboard new hires and complete terminations within HRIS
• Work with payroll and accounting manager to process payroll timely in a multi-state corporate environment
• Ensure voluntary and involuntary deductions are processed correctly
• Address queries about payroll-related issues in a timely manner
• Coordinate with the HR department to ensure correct employee data in HRIS
• Maintain employee records and ensure compliance with all applicable laws and regulations
• Support HR department with administering employee benefit programs, including medical, dental, and vision insurances, retirement plans, and paid time off
• Manage unemployment claim requests and submit documentation appropriately
• Complete verification of employment inquiries
• Create and schedule various payroll reports for management out of the payroll system
• Complete additional payroll-related functions or special projects as assigned by the payroll and accounting manager
• Coordinate and Schedule executive leadership meetings
• Take notes and create meeting minutes as needed
• Create Word documents, Excel spreadsheets, and PowerPoint presentations for general correspondences, memos, charts, tables, graphs, business plans, etc.
• Other duties as assigned

Qualifications

• Associate degree or equivalent experience(preferred)
• ADP WorkForce Now (WFN) experience (preferred)
• In-depth knowledge and experience working in HRIS (preferred ADP WFN)
• Microsoft Office experience, including Word and Excel
• Must be reliable, organized, detail-oriented, and able to multitask
• Capacity to keep track of numerous ongoing tasks
• Able to work independently and produce quality work in a timely manner
• Able to establish and maintain effective working relationships with managers
• Thorough understanding of payroll policies and procedures
• Ability to handle confidential information with discretion
• Working knowledge of tax and wage laws in a multi-state environment

Work environment

While performing the duties of this job, the employee regularly works in an office setting.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Major activities of this job include sitting or standing for long periods of time and light physical effort performed on a level surface. Some carrying, lifting, kneeling, bending, reaching, and squatting are involved in the office. Use a computer and telephone and employ writing and organizational skills. Manual dexterity, mobility, and good vision that includes near acuity, depth perception, and accommodation are physical requirements necessary for technical work.

Salary: Starting at $22.50 per hour
Education: Associates
Job Type: Full Time
Experience: None
Location: 719 W Hamilton Ave, Suite B • Eau Claire, WI 54701

To apply, please send cover letter and resume to:

Angela Nilsen, Human Resources Administrative Assistant

OakLeaf Clinics
719 W Hamilton Ave, Suite B, Eau Claire, WI 54701

We are dedicated to providing our patients with compassion, trust, and a lifetime of individualized care.

OakLeaf Clinics healthcare team consists of physicians, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley.

We offer our healthcare team

• Competitive Salaries
• Generous Paid Time Off
• Paid Holidays
• Exceptional Retirement Savings Plan
• CME Allowance & Paid Time Off
• Flexible Schedule with Work-Life Balance
• Health/Dental/Vision Insurance
• Short-Term Disability Insurance
• Medical Malpractice Coverage