We are seeking a detail-oriented and organized individual to join our team as a Mail Clerk at our busy medical office. The Mail Clerk will be responsible for handling all incoming and outgoing mail, ensuring efficient distribution within the office, and maintaining accurate records of deliveries. This role plays a crucial part in supporting the smooth operation of our medical practice by facilitating timely communication and correspondence.

Key Responsibilities:

· Sort and distribute incoming mail (letters, packages, etc.) to appropriate departments or personnel.

· Collect outgoing mail and prepare it for delivery, ensuring proper postage and addressing.

· Maintain accurate records of all mail transactions, including deliveries, pickups, and special shipments.

· Coordinate with couriers and delivery services to ensure timely and secure handling of sensitive materials.

· Assist in managing office supplies related to mailing and shipping needs.

· Handle inquiries related to mail services and provide assistance as needed.

· Ensure compliance with all postal regulations and office policies regarding mail handling and security.

· Monitor and maintain postage meter and related equipment, coordinating repairs or maintenance as necessary.

Qualifications:

· High school diploma or equivalent; additional education or training in mail handling or office administration is a plus.

· Proven experience as a mail clerk or in a similar role, preferably in a medical or healthcare setting.

· Familiarity with postage meters, shipping software, and office equipment (e.g., copiers, scanners).

· Strong organizational skills with the ability to prioritize tasks and manage time effectively.

· Attention to detail and accuracy in record-keeping and mail processing.

· Excellent communication skills, both verbal and written.

· Ability to work independently and collaboratively in a team environment.

· Knowledge of confidentiality regulations related to medical records and correspondence is advantageous.

· Ability to lift and move packages up to 10 pounds.

· Ability to stand, bend and reach to handle mail and packages for extended amount of time.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Glen Rock, NJ 07452 (Required)

Work Location: In person