Position Purpose:

Provides multi-task administrative support and varied problem solving for an Assistant City
Manager or a department director including communicating with a wide range of people.

Essential Job Duties/Responsibilities

• Provides direct management support to an executive involving high initiative, varied problem solving
• and often requires tasks to be completed with limited supervision.
• Routinely provides diplomatic communication with all levels within the organization and with outside
• agencies, executives, consultants, vendors and citizens.
• Frequently generates correspondence for executive signature to department heads, external
• governmental bodies, and concerned citizens.
• Responds to citizen requests, handles various inquires, provides interpretation of policy and conducts
• follow-up on service problems to ensure quality services.
• Conducts research into varied concerns and topics including data gathering, evaluating and
• summarizing findings to assist the executive.
• Provides planning, coordinating resources, organizing and scheduling to meet upcoming event and
• project deadlines and often assumes a leadership role on special projects.
• Performs various writing tasks such as prepares reports, drafts policy and procedures, composes
• executive summaries, designs data formats, and develops presentations to facilitate information
• exchange.
• Regular, reliable and punctual attendance is an essential function of the job.

Minimum Qualification

• Bachelor's degree PLUS 2 years of administrative and secretarial experience involving creating/editing

letters, reports, handling appointment schedules, making travel arrangements, correspondence,
and/or report writing.

• An Associate degree PLUS 4 years of the required experience will meet the education and experience

requirements.
Fundamental Skills, Knowledge, and Abilities Required

• Knowledge of public administration and governmental environments
• Ability to plan, organize and coordinate resources
• Ability to communicate effectively both orally and in writing
• Ability to conduct research, analyze data, and compile reports
• Ability to establish and maintain an effective working relationship with all levels of management, city

officials, vendors, other government agencies, other employees and the general public.
Work Hours: 8:30 a.m. to 5:30 p.m. Monday thru Friday**