Salary: $45,747.00 - $60,997.00 Annually
Location : Main Campus - Toms River, NJ
Job Type: Full-Time
Job Number: 202300522
Division: Workforce & Grants
Opening Date: 06/11/2024
Closing Date: 7/8/2024 11:59 PM Eastern
The Position

Under the direction of the Executive Director of Grants Administration, this position provides leadership in the pre-award planning process and collaborates with the outsourced grant consultants for pre-award planning of institutional grant applications. This position maintains the pre-award grant database records, generates basic reports, manages the internal pre-award process for grant applications, and manages assigned planning teams. This position will provide operational and administrative support on a day to day basis to contribute to department efforts to meet established deadlines. This position will maintain the department calendar related to scheduled events and meetings and assists the Executive Director with daily tasks and administrative functions.
Classification: Non-Affiliated Administrator
Staff Duration: Full Time 12 months
What You Will Do

1. Manages the pre-award planning process with the support of the College's outsourced grant consultants for all funding and allocations.
2. Actively participates in the pre-award process, including but not limited to coordinating and attending pre-award planning meetings, preparing pre-award forms for submission, and collecting all final approvals for submission.
3. Manages the planning team's timelines for deliverables.
4. Oversees the creation of grant planning teams, including all internal and external stakeholders, as appropriate.
5. Preparing and managing documents related to grants; create signature documents and acquire signatures for approvals as needed.
6. Process work orders, purchase requisitions, payment reimbursements, and room reservations through the OCC self-service, maintenance request, and 25Live platforms.
7. Overseeing the internal pre-award process for grant applications, including communication and approvals for submission.
8. Gathering institutional data for grant applications.
9. Provides professional development opportunities to faculty and staff about grant development and processes.
10. Liaises with faculty and staff to communicate and ensure pre-award grant procedures are followed.
11. Maintains the Grants Information Pages on the Faculty and Staff Portal.
12. Participates in TA workshops and takes and distributes detailed notes.
13. Related duties, projects, and initiatives as assigned.
The Successful Candidate Must Have

1. Bachelor's Degree.
2. Three years of experience with project management and/or three years of experience within a grants office or related function.
3. At least one year of grant development project leadership experience.
4. Excellent relationship-building and communication skills (verbal and written) and the ability to multi-task and manage a high volume of inquiries.
5. Demonstrated proficiency with Microsoft Office Suite and database experience using systems such as an ERP or CRM system and the ability to create standard documents and reports.
Even Better If You Have

1. Prior experience working in a higher education or public sector environment.
2. Prior experience in developing professional development materials on grant development and processes.
Ocean County College offers the following benefits to full-time Non-Affiliated Administrators:
Personal Time Off:
OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.
Vacation: Twenty-five (25) Days
Sick: Thirteen (13) Days
Holidays: Fourteen (14) College Recognized Holidays
Pension Benefits:
Participation in the New Jersey State Pension System is a requirement of eligible employees. Depending on the position and NJ State review, the participating pension will be the Alternate Benefit Program (ABP), Public Employees Retirement System (PERS), or the Defined Contribution Plan (DCRP). For more information visit:
Health Benefits:
Medical: OCC offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. Coverage is effective after a 60-day wait period. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011. To view the cost of contribution calculator, plan coverage, and more information visit:
Dental: The College offers dental insurance through Horizon Dental with three plan options. All single coverage levels are at no cost to the employee.
Flexible Spending Accounts:
Our generous flexible spending program allows you to deduct pre-tax dollars which can be used for co-pays, deductibles, dental, and dependent care.
Tuition Reimbursement/Waiver
OCC offers tuition reimbursement to accredited credit and certificate programs, as well as OCC credit tuition waiver and non-credit course reimbursement for employees and their eligible dependents.
Employee Assistance Program:
OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.