Payroll System Analyst and Administrator

Company Overview:

Ocean State Job Lot (“OSJL” and “Company”) is a leading $850 million general merchandise retailer operating over 150 stores in the Northeast and a $75 million shopping center business with OSJL as the anchor tenant in over 50% of its centers. At OSJL, we are committed to providing exceptional value to our customers while championing positive change in our communities and inspiring a more responsible model for retail. 

Job Description:

The Payroll System Analyst & Administrator role at OSJL plays a crucial role in ensuring accurate and timely payroll processing for OSJL’s growing workforce. This leadership role requires expertise in navigating the complexities of multi-state employment and taxation and offers a unique opportunity to combine payroll knowledge with system administration responsibilities.

Key Responsibilities:

Payroll System Administration:

• Serve as a subject matter expert on OSJL’s payroll system.
• Manage user access and security within the payroll system.
• Configure and maintain system settings, including, but not limited to, tax tables, pay codes, and deduction codes.
• Troubleshoot system issues and escalate to vendor support as needed.
• Stay informed about system updates and enhancements.

Payroll Processing and Compliance:

• Process multi-state payroll for all associates, ensuring accuracy and timeliness.
• Verify and process payroll transactions, including, but not limited to, salaries, wages, bonuses, and deductions.
• Maintain accurate payroll records, including, but not limited to, time and attendance, paid time off balances, and tax withholdings.
• Ensure compliance with all federal, state, and local payroll regulations.
• Stay informed of changes in tax laws and regulations in all states where OSJL operates.
• Manage and update tax withholding information for all associates.
• Research and resolve payroll tax notices.

Company Expansion Support:

• Research and analyze state and local tax laws and regulations for new store locations.
• Configure payroll system to comply with specific jurisdictional requirements for new stores and component companies.
• Partner with Human Resources (“HR”) and Legal departments to ensure compliance with all applicable laws in new locations.

Reporting and Analysis:

• Prepare and distribute payroll reports (i.e., payroll registers, tax reports, ad hoc reports).
• Reconcile payroll registers and accounts.
• Perform internal audits of payroll processes and data to ensure accuracy and identify areas for improvement.
• Analyze remuneration structures and policies and recommend improvements.

Payroll Management Support:

• Assist Payroll Manager with special projects and initiatives, and provide backup support for Payroll Manager during absences.
• Participate in the development and implementation of payroll process improvements.
• Actively pursue professional development opportunities to enhance payroll knowledge and skills.

Teamwork and Communication:

• Provide support and guidance to payroll staff on complex payroll transactions and regulations.
• Respond to inquiries from associates and management regarding payroll matters.
• Collaborate with HR, Benefits, and other departments to ensure seamless payroll operations.
• Participate in year-end payroll processes, including, but not limited to, W-2 preparation and distribution.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field is preferred.
• 5 or more years of hands-on payroll processing experience with multi-state experience is required.
• Experience with UKG Pro or similar payroll systems (e.g., ADP, Paychex) is required.
• Strong understanding of payroll regulations and best practices.
• Proficiency in Google platform (i.e., Sites, Slides, Drive, Docs, Sheets), Microsoft Excel and other Office applications.
• Excellent analytical, problem-solving, and communication skills.
• Ability to work independently and as part of a team.
• High level of accuracy and attention to detail.
• Adaptability and willingness to learn in a fast-paced environment.
  
  

Work Environment:

• Works primarily in a climate controlled environment with minimal safety and health hazard
  potential. 
• Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
• Hybrid: Some work may be completed outside of the Company locations, with at least three (3) days a week in the Corporate Office. The role is responsible for setting up a professional and ergonomically safe work environment and to be available during working hours. The role may also bring their own device/s to complete all work (e.g. all computer hardware and software, including audio and video capabilities for virtual meetings; and reliable Internet connection with ability to access the Google platform for virtual meetings and applications used for work).
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.

Salary is commensurate with years of experience.

#INDCORP