Position Summary

Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate Aerospace Management Sytems Divison (AFLCMC/HBA). The Aerospace Management Systems Division Programs develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing/forecast capabilities enabling military, civil, and allied and foreign military sales customers to achieve their mission.

This position will support the Aloha/Air Route Surveillance Radar Version 4 Replacement – Hawaii (ARSR4R-HI) program. This program will support the replacement of the current Hawaii Air Route Surveillance Radar Version 4 (ARSR-4) to include prototype development, test, site preparation, and installation. The replacement radar will address DoD capability gaps driven by new threats and provide dual use for Hawaii for Air Traffic Control (ATC) and weather monitoring. It is a key component of the USAF's defense of Hawaii as a high priority mission for the DoD and supports NORAD/NORTHCOM and PACAF/INDOPACOM Deterrence Initiatives.

This is a full time position located at Hanscom Air Force Base, MA.

Responsibilities

Duties include, but not limited to:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization’s workflow
• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

Qualifications

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain an active Secret security clearance

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR 15 years of directly related experience, 8 of which must be in the DoD.

Preferred Qualifications:

• Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD.

Additional Information

Location: Hanscom AFB

Travel: 10%

Company Overview

Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities