Deputy Director of Operations

The Executive Office for Administration and Finance is seeking a Deputy Director of Operations to support an array of administrative responsibilities for the Office. This position is available with a hybrid option.

Responsibilities:

• Support the Director of Operations, Assistant Secretary for Capital and the Legal Department on various matters.
• Maintain comprehensive and accurate records.
• Organize meetings, including scheduling and sending reminders.
• File and maintain filing systems for all documents under the deputy director’s control.
• Gather information to answer inquiries concerning public records requests.
• Prepare the records of various board minutes and similar actions.
• Ensure efficient processing of time-sensitive documents.
• Oversee the review process of regulations submitted for approval to the Office.
• Oversee the review and approval process of requests related to Private Activity Bonds.
• Serve as the Secretary for the State Finance Governance Board and the Debt Affordability Committee, which entails agenda drafting and keeping accurate meeting minutes.
• Provide administrative and project management support to the legal department.
• Assist other departments, and help develop office-wide processes, as required.

Job Requirements:

• At least two years of relevant experience preferred
• Ability to effectively communicate complex concepts both orally and in writing
• Ability to work with databases
• Ability to work independently and organize time and tasks to successfully complete activities in a fast-paced environment
• Ability to collaborate with others in a team
• Comfortability with Microsoft Office Suite and similar applications
• Strong problem solving, critical thinking/analytical, and investigative/research skills
• Records management skills, such as experience organizing and creating standard use practices for shared folders
• Resourcefulness, possessing a proactive attitude toward workload and assignments
• Demonstrated ability to meet timelines

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!