Summary
This position is located in the Department of Housing and Urban Development , Office of General Counsel .
This job is open to

• Career transition (CTAP, ICTAP, RPL)
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Family of overseas employees
  Family members of a federal employee or uniformed service member who is or was, working overseas.
• Federal employees - Competitive service
  Current or former competitive service federal employees.
• Individuals with disabilities
• Land & base management
  Certain current or former term or temporary federal employees of a land or base management agency.
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Veterans

Clarification from the agency
All candidates who meet the following are eligible to apply for this job: Current or former federal employees qualifying as Status Candidates, Federal employees currently serving on a VRA, VEOA eligibles, CTAP/ICTAP eligibles, eligible for special hiring authorities (e.g., the Schedule A appointment for persons with disabilities, or covered by an Interchange Agreement, or VRA eligibles or Land Management employees eligible under Public Law 114-47).
Duties
As an Administrative Specialist , you will:

• Make sound recommendations to establish and or review administrative procedures to enhance productivity and efficiency.
• Establish and execute the office's administrative policies and maintains official organizational records to ensure program effectiveness.
• Participate in special projects and assignments and assists the team in a wide variety of legal activities.
• Analyze, develop, adapt, and implement administrative work methods, processes and procedures.

Requirements
Conditions of Employment
The official duty station for this position will be in Washington, District of Columbia. Failure to report to duty at this location may be grounds for a disciplinary action, including removal.
Key Requirements:

• Must be U.S. Citizen or U.S. National.
• A one year probationary period may be required.
• Must successfully complete a background investigation.
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
• Please refer to "Additional Information Section for additional Conditions of Employment."

Qualifications
You must meet the following requirements within 30 days of the closing date of this announcement.
Specialized Experience: For the GS-11 , you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 grade level in the Federal service . Specialized Experience for this position includes:

• Interpreting and analyzing office administrative operations and policies and recommending changes to improve effectiveness and consistency of administrative operations; AND
• Performing administrative functions such as troubleshooting office support issues, scheduling meetings and conferences and controlling correspondence; AND
• Researching and interpreting information needed to prepare reports, and to respond to requests for information; AND
• Planning and coordinating projects affecting operations

OR Education: You may substitute education for general or specialized experience as follows: Ph.D. or equivalent doctoral degree OR3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related
OR Combination: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.
Specialized Experience: For the GS-9 , you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-7 grade level in the Federal service . Specialized Experience for this position includes:

• Interpreting and analyzing office administrative operations and policies; AND
• Performing administrative functions such as troubleshooting office support issues, scheduling meetings and conferences and controlling correspondence; AND
• Researching and interpreting information needed to prepare reports, and to respond to requests for information.

OR Education: You may substitute education for general or specialized experience as follows: Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related
OR Combination: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.
Specialized Experience: For the GS-7 , you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-5 grade level in the Federal service . Specialized Experience for this position includes:

• Performing administrative functions such as troubleshooting office support issues, scheduling meetings and conferences and controlling correspondence; AND
• Researching and interpreting information needed to prepare reports, and to respond to requests for information.

OR Education: You may substitute education for general or specialized experience as follows: One full year of graduate level education; or Superior Academic Achievement based on a Bachelors degree that is demonstrated through class standing (upper 1/3 of class); grade point average (3.0/4.0 overall or 3.5/4.0 in major), or election to membership in a qualifying national scholastic honor society.
OR Combination: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent.
Experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
Time-in-Grade: In addition to the above requirements, you must meet the following time-in-grade requirement , if applicable:
For the GS-11 you must have been at the GS-9 level for 52 weeks.
For the GS-9 you must have been at the GS-7 level for 52 weeks.
For the GS-7 you must have been at the GS-5 level for 52 weeks.
Time After Competitive Appointment: Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment.
Education
The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.
Additional information
OTHER INFORMATION:

• We may select from this announcement or any other source to fill one or more vacancies.
• Relocation expenses will not be paid.
• Relocation incentive will not be paid.
• Recruitment incentive will not be paid.
• This is a non-bargaining unit position.
• This position is Exempt at the GS-11 from the Fair Labor Standards Act (FLSA).
• This position is Non-Exempt at the GS-7 and GS-9 from the Fair Labor Standards Act (FLSA).
• HUD offers alternative and flexible work schedules.
• This announcement may be used to fill additional vacancies for similar positions across HUD. During the online application process, you will be asked to specify if you would like your application information shared with other hiring managers in the Program Office listed in this announcement or in other HUD Program Offices. Opting to share your application information will not impact your application for this announcement, nor will it guarantee further consideration for additional positions.

CONDITIONS OF EMPLOYMENT (CONTINUED):
HUD employees are subject to a number of government-wide and HUD specific ethics laws and regulations, including restrictions on working in a real estate related business, and having Section 8 tenants, along with other prohibited interests and activities. To review applicable ethics rules and HUD specific restrictions, please visit https://portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.
Rating : Your application will be evaluated in the following areas: Communication, Organizational Awareness, and Technical .
Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.
If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must receive a rating of at least 84 out of 100 to be rated as "well qualified" to receive special selection priority.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  A complete application includes:
  1. A resume: All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own. (Cover letters are optional.)
  
  • Limit your resume to 5 pages . If more than 5 pages are submitted, your resume will be accepted, however only the first 5 pages will be reviewed & considered for qualifications determination in whether or not the minimum qualifications for the position have been met.
  • To receive full credit for relevant experience, list the month/date/year & number of hours worked for experience listed on your resume.
  • It is suggested that you preview the online assessment questionnaire, to ensure that your resume thoroughly describes how your skills & experience align to the criteria defined in the "Qualifications" section of this announcement & support your responses to the online assessment questionnaire.
  • For resume writing guidance, visit USAJOBS Resources Center.
  2. Vacancy assessment question responses: All applicants are required to complete vacancy question responses by clicking the apply online button of this vacancy announcement.
  3. Performance Appraisal or explanation: Submit a copy of all pages of your most recent completed annual performance appraisal, dated within 12 months of the opening date of this announcement, that includes the final rating. If the performance appraisal is more than 12 months old, incomplete, missing pages, or unavailable, you must attach a written explanation of the reasons. Failure to do so may prevent you from being considered for this position. If you do not have your most recent performance appraisal or have not received one in the last 12months, submit a statement as to why it is not available when completing your assessment questionnaire.
  4. Required documents , if applicable: If you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible)
  
  • CURRENT & FORMER EMPLOYEES:
    
    • Submit a copy of your SF-50 (Notification of Personnel Action) showing competitive service as Tenure 1 or 2 (Block 24), Position Occupied as 1 - Competitive Service (Block 34), current Grade (Block 18) & Salary (Block 20).
    • Typically Award SF-50s do not provide the required information.
    • If the full performance level of your position is different from the grade indicated in Block 18, provide proof of the full performance level.
    • If your highest permanent grade is different from your current grade, submit a copy of an additional SF-50 showing that grade.
    • If you are currently on a Veterans' Recruitment Appointment (VRA), submit a copy of an SF-50 indicating that type of appointment. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge & any other applicable documents such as SF-15, VA letters, etc.
  • FORMER FEDERAL EMPLOYEES:
    
    • If you are a former federal employee and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF50 (the "position occupied" block on the SF-50 should show a "1" & your "tenure" block should show a "1" or "2") AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating. ( Note: the Performance Appraisal or explanation requirement as stated above is in addition to this requirement.)
  • SPECIAL HIRING AUTHORITY INDIVIDUALS: (e.g., Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.)
    
    • In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide for required documentation.
  • LAND MANAGEMENT-BASED SPECIAL HIRING INDIVIDUALS:
    
    • In order to be eligible under this authority you must submit all required documentation outlined in this link: here
  • CTAP OR ICTAP INDIVIDUALS:
    
    • If you are a displaced or surplus Federal employee, in order to be eligible under one of these authorities you must submit all required documentation as outlined in this link: CTAP/ICTAP
  • EDUCATION DOCUMENTATION :
    
    • For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, refer to Department of Education Accreditation page.
    • If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.
• How to Apply
  HUD has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
  Please review the entire announcement before applying.
  The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
  HUD provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
  
  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application:
  
  • Log into your USAJOBS account (USAJOBS Login) A list of announcements in which you have applied will be at the Welcome screen
  • Under "application status," click "Track this application" and you will be taken to the agency website where you can check your application status. For more information regarding the job and applicant status, please refer to https://www.usajobs.gov/Help/how-to/application/status/.
  • If you wish to make changes/updates to your application and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to your application. No updates can be made once the announcement has closed.
  • Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
  For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.
  To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12532450
  Agency contact information
  Applicant Call Center
  Phone
  304-480-7300
  Email
  hudinquiries@fiscal.treasury.gov
  Address
  Office of General Counsel
  Administrative Resource Center
  Parkersburg, WV 26101
  US
  Next steps
  Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct any required suitability and/or security background investigation.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents
A complete application includes:
1. A resume: All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own. (Cover letters are optional.)

• Limit your resume to 5 pages . If more than 5 pages are submitted, your resume will be accepted, however only the first 5 pages will be reviewed & considered for qualifications determination in whether or not the minimum qualifications for the position have been met.
• To receive full credit for relevant experience, list the month/date/year & number of hours worked for experience listed on your resume.
• It is suggested that you preview the online assessment questionnaire, to ensure that your resume thoroughly describes how your skills & experience align to the criteria defined in the "Qualifications" section of this announcement & support your responses to the online assessment questionnaire.
• For resume writing guidance, visit USAJOBS Resources Center.

2. Vacancy assessment question responses: All applicants are required to complete vacancy question responses by clicking the apply online button of this vacancy announcement.
3. Performance Appraisal or explanation: Submit a copy of all pages of your most recent completed annual performance appraisal, dated within 12 months of the opening date of this announcement, that includes the final rating. If the performance appraisal is more than 12 months old, incomplete, missing pages, or unavailable, you must attach a written explanation of the reasons. Failure to do so may prevent you from being considered for this position. If you do not have your most recent performance appraisal or have not received one in the last 12months, submit a statement as to why it is not available when completing your assessment questionnaire.
4. Required documents , if applicable: If you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible)

• CURRENT & FORMER EMPLOYEES:
  
  • Submit a copy of your SF-50 (Notification of Personnel Action) showing competitive service as Tenure 1 or 2 (Block 24), Position Occupied as 1 - Competitive Service (Block 34), current Grade (Block 18) & Salary (Block 20).
  • Typically Award SF-50s do not provide the required information.
  • If the full performance level of your position is different from the grade indicated in Block 18, provide proof of the full performance level.
  • If your highest permanent grade is different from your current grade, submit a copy of an additional SF-50 showing that grade.
  • If you are currently on a Veterans' Recruitment Appointment (VRA), submit a copy of an SF-50 indicating that type of appointment. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge & any other applicable documents such as SF-15, VA letters, etc.

• FORMER FEDERAL EMPLOYEES:
  
  • If you are a former federal employee and wish to be non-competitively reinstated for a higher grade or full performance level than which you left federal employment, you MUST provide a copy of your separation SF50 (the "position occupied" block on the SF-50 should show a "1" & your "tenure" block should show a "1" or "2") AND the last performance appraisal you received from your federal employment which shows at least a fully successful rating. ( Note: the Performance Appraisal or explanation requirement as stated above is in addition to this requirement.)

• SPECIAL HIRING AUTHORITY INDIVIDUALS: (e.g., Military Spouses, Interchange Agreement, VEOA, VRA, Schedule A Disability, etc.)
  
  • In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide for required documentation.

• LAND MANAGEMENT-BASED SPECIAL HIRING INDIVIDUALS:
  
  • In order to be eligible under this authority you must submit all required documentation outlined in this link: here

• CTAP OR ICTAP INDIVIDUALS:
  
  • If you are a displaced or surplus Federal employee, in order to be eligible under one of these authorities you must submit all required documentation as outlined in this link: CTAP/ICTAP

• EDUCATION DOCUMENTATION :
  
  • For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, refer to Department of Education Accreditation page.
  • If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

How to Apply
HUD has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
Please review the entire announcement before applying.
The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
HUD provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application:

• Log into your USAJOBS account (USAJOBS Login) A list of announcements in which you have applied will be at the Welcome screen
• Under "application status," click "Track this application" and you will be taken to the agency website where you can check your application status. For more information regarding the job and applicant status, please refer to https://www.usajobs.gov/Help/how-to/application/status/.
• If you wish to make changes/updates to your application and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to your application. No updates can be made once the announcement has closed.
• Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

For additional information on how to apply, please visit the Partnership for Public Service's Go Government website.
To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12532450
Agency contact information
Applicant Call Center
Phone
304-480-7300
Email
hudinquiries@fiscal.treasury.gov
Address
Office of General Counsel
Administrative Resource Center
Parkersburg, WV 26101
US
Next steps
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct any required suitability and/or security background investigation.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request