Office of the Attorney General
Job Announcement

DIVISION: Special Prosecutions

POSTING NUMBER: 22-0668

JOB TITLE: Legal Assistant II WORKING TITLE: Legal Assistant

MONTHLY SALARY: $3,750.00-$4,583.34 DEPENDING ON QUALIFICATIONS

POSTING DATE: May 16, 2022 DURATION: Until Filled

LOCATION: 7700 Chevy Chase Drive, 310, Austin, TX 78752

GENERAL DESCRIPTION
Performs complex civil legal assistant work for the Office of the Attorney General’s Human Trafficking and Transnational/Organized Crime Division. Work involves managing civil attorney’s caseloads including scheduling, prioritizing, organizing, and distributing discovery, coordinating with courts and opposing counsel, and attending hearings and trials. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL JOB FUNCTIONS
Participates in organizing, reviewing, and distributing discovery; calendaring of discovery, pre-trial and trial dates; responds to requests for information in accordance with local, state, federal, and agency rules and procedures; maintains case information in an electronic litigation support/case management system; reviews mail and screens calls for attorneys; maintains section and attorney calendars/dockets; maintains case files, case openings and closings.
Assists in all phases of trial preparation, including setting hearings/depositions/ meetings, ordering records, coordinating discovery requests with client agencies, organizing trial notebooks, and exhibits and preparing witnesses for trial; drafts, prepares, and reviews legal documents; research legal sources such as administrative records, articles, agency rules and regulations; prepares memoranda on research findings.
Participates in managing and scheduling attorneys’ caseloads; prioritizes and organizes files; prepares chronologies, fact summaries, and witness files; files pleadings with court; communicates with client agencies, court personnel, and outside entities; may train others.
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity

MINIMUM QUALIFICATIONS
Education: Graduation from high school or equivalent
Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: civil legal assistant or legal secretary, or general office experience in a legal environment
Knowledge of office procedures in a legal setting.
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to travel (including overnight travel) up to 40%

PREFERRED QUALIFICATIONS
Education: Graduation from a course of study for legal assistants/paralegal
Experience: Criminal Histories, Warrants, Jail Records, Word, PowerPoint, Omnixx and Adobe Acrobat Pro
Knowledge: Electronic Filing, Legal Terminology and Principles and the Michael Morton Act
Abilities: Perform Legal Research
Certifications: Legal Assistant/Paralegal

TO APPLY
To apply for a job with the OAG, submit a completed State of Texas job application through the OAG Job Postings Page. In addition, electronic applications can be submitted through either
CAPPS Recruit or Work in Texas. A State of Texas application must be completed to be considered, and paper applications are not accepted. For further instructions on how to apply through the OAG Job Postings Page, see our How to Apply page. Your application for this position may subject you to a criminal background check pursuant to the Texas Government
Code. Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf.

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $3,750.00 - $4,583.34 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location