Oil and Gas Job Search Ltd is Hiring an Administrative Assistant Near Denver, CO
Job DescriptionAs the selected Administrative Assistant, your primary responsibility will be to provide support to our client's office in Denver City, TX. Duties include tracking fleet, monthly oil sales, purchasing/inputting expenses, notifications for on call rotation, and other miscellaneous tasks. Your tasks will involve working independently and proactively on a variety of complex administrative responsibilities, requiring the consistent exercise of utmost discretion and independent judgement. Location: Denver City, TX Contract Duration: This is a 12 month project with the potential to go longer Other: Additional benefits of this role include a comprehensive benefits package (including medical, dental, vision, 401K with company match, and more), All offers of employment subject to passing of drug & alcohol screening Authorization to work lawfully in the US without sponsorship from Wood is required Responsibilities
Duties include tracking fleet, monthly oil sales, purchasing/inputing expenses, notifications for on call rotation, and other miscellaneous tasks.
Managing calendars so that time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside client offices
Understanding the manager's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
Coordinating all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management, office supplies and snacks inventory management. and other corporate administrative needs
Ensuring the managers are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetings
Preparing, coordinating, and handling travel plans for the managers including:
Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees and outside companies
Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel
Maintaining regular contact with the managers during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
Drafting correspondence for and on behalf of the managers; preparing special reports as requested; including extracting and sorting data in Excel; creating and editing presentations in PowerPoint, document formatting and editing in Word and Adobe
Retention of information on key contacts, upcoming activities and projects
Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists
Planning business lunches, dinners and events within budget guidelines and with minimal guidance
Providing input and feedback to the managers when needed
Qualifications
3 years of experience in administrative support position
Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
Preferred
1 years of experience handling confidential information with the utmost discretion
1 years of experience organizing and prioritize numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
Advanced level of proficiency with verbal and written communications skills, including ability to proofread materials for contextual, grammatical, typographical, or spelling errors
Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be very effective independently
Willingness to engage in additional training as appropriate
Internal and external networking, at all levels in the organization
Builds/maintains effective working relationships
Demonstrates professional manner and ability to influence in dealings with others
Strong process and system orientation; promotes group effectiveness
Planning, organizing and time management
Initiative and problem solving
Anticipates barriers and provides alternative solutions
Sound judgment and high sense of accountability
Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
Delivers positive results through realistic planning to accomplish goals
Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
About UsWood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.