Assistant to the Registrar

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives

POSITION SUMMARY
As an Assistant to the Registrar, play a key role in ensuring that the office provides high-quality services to students, staff, and community members. This position uses and maintains systems, including spreadsheets and databases, to support student academic programs. The ideal candidate will be comfortable with these systems to effectively track student progress and ensure accurate completion of academic requirements. Additionally, the candidate will work closely with students to provide support and guidance throughout their academic journey. Attention to detail and workflow implementation are essential characteristics of this position.

ESSENTIAL DUTIES & RESPONSIBILITIES
Assist in the daily operations of the Registrar’s Office, including but not limited to registration of students and maintenance of student records;
Update individual undergraduate student degree evaluations for specific majors and monitor changes and program exceptions.
Update the Colleague student information system and degree audit evaluation software with updates to programs and courses, ensuring the Student Planning system is accurate;
Create and manage course sections for each term using Colleague;
Assign and manage classrooms using the Ad Astra system;
Work inter-departmentally on processes that include the Office of the Registrar;
Assist in verifying the accuracy of data for reporting needs;
Assist with editing the University Catalog;
Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED
A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
Ability to interpret complex policies and procedures;
Knowledge of Family Educational Rights & Privacy Act Regulations;
Demonstrate effective verbal communication skills;
Demonstrate the ability to write legibly using correct grammar and punctuation;
Comfort managing and manipulating data in spreadsheets Proficiency in computer systems and software programs such as Microsoft Office and Ellucian Colleague;
Possess a successful work history supported by references in a work setting similar to the position for which the candidate is applying;
Exhibit the ability, with training, to learn all software applications related to the assigned position to perform duties required of the position effectively;

EDUCATION
Bachelor’s degree required.

WORK ENVIRONMENT
12-month position, 40 hours per week. Standard office environment, no major sources of discomfort. Occasional night and/or weekend work.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.