Olympia School District is Hiring an Olympia - Human Resources Assistant (Human Resources) 2023-24 Near Olympia, WA
Driver/Custodian/Office/Para/Other - Position - Human Resources Job Number 4600297129
Start Date
Open Date 04/18/2024
Closing Date Job Purpose: The Human Resources Assistant reports to the Human Resources Director and serves the Human Resources Office and the Olympia School District as the point of contact for prospective, current and former employees. The Human Resources Assistant works closely with the Human Resources Department and provides general clerical support, communicates information and responds to requests, provides timely and accurate distribution of materials. Required Attachments:
Cover Letter
Resume
3 Classified Reference Forms and/or Letters
This continuing position works Monday - Friday, 8.0 hours per day, 260 days per year. Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program. Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA). The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area. Essential Job Functions:
Receive visiting employees and general public; offer guidance/direction as needed
Answer telephones for purpose of responding to employee inquiries regarding benefits, contracts, pay, etc.
Screen or transfer phone calls or take messages
Respond to calls concerning employment in the OSD
Responds to inquiries of employees, public and school district community to provide information and/or direction
Conduct hiring functions for the District
Post job openings on school district website, distribute to schools and various departments
Work closely with EdJobsNW to post open positions out of District
Assist Human Resources Director with recruitment and hiring processes
Assist departments and schools with hiring processes
Prepare materials for interviews
Maintain job descriptions
Process mailings for Human Resources
Reconcile Procurement Cards and process Purchase Orders
Order supplies for office and co-workers
Evaluate situations for the purpose of taking appropriate actions and/or directing to appropriate Human Resources staff for resolution
Maintain Human Resources website
Conducts hiring process for new substitutes, student workers and temporary employees
Create new employee ID badges
Complete basic office tasks such as scanning records, copying, sorting, filing
Schedule meetings for HR department staff
Process name, phone and address changes for current employees
Scan and archive termination files, job posting files and other various documentation
Complete verification of employment for terminated employees, copy and send files to requesting Districts
Other Job Functions:
Maintain various records
Prepare documents, correspondence, agendas, minutes, bulletins, reports, etc.
Assist co-workers as required in the completion of their work duties
Organize and prioritize work
Establish and maintain positive and effective working relationships with OSD employees, visitors, Board and community members
Other duties as assigned or requested by department.
Qualifications:
Three years Human Resources experience preferred
High school diploma or equivalent
Must be able to communicate in English
Must be able to operate standard office equipment and computer systems
Must be able to follow directions as well as work independently
Must be able to manage multiple competing priorities and maintain exemplary customer service skills
Salary Rate Range OTPAA Level 3: $26.83 - $34.25 per hour
Additional Job Information Equal Employment Opportunity: Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer ? James Whitehead, (360) 596-8545, jwhitehead@osd.wednet.edu; Executive Director of Elementary Education ? Autumn Lara, (360) 596-8534, alara@osd.wednet.edu; Section 504 and ADA Coordinator (Students) ? Ken Turcotte, (360) 596-7530, klturcotte@osd.wednet.edu; ADA Coordinator (Staff) ? Starla Hoff, (360) 596-6185, shoff@osd.wednet.edu; Affirmative Action Officer and Civil Rights Compliance Coordinator ? Scott Niemann, (360) 596-6185, sniemann@osd.wednet.edu. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.
The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181. Job Attachment View Attachment