7 Admin Assistant Jobs in Hillsboro, OR
Omega Morgan is Hiring an Admin Assistant Near Hillsboro, OR
Morgan Industrial
Hillsboro, OR, USA
SummaryThe Admin Assistant will assist with day-to-day tasks in an office environment. Duties will range from data entry for projects, invoicing, working with subcontractors and vendors, to miscellaneous tasks assigned by the project managers.
Responsibilities
- Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
- Create and maintain project information in project management system; create project folders, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
- Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
- Coordinate invoicing, monitor payments to subcontractors and vendors.
- Enter and maintain client and prospect data in automated system.
- Answer and direct phone calls or take messages for appropriate parties.
- Verify insurance certificates and follow up to insure proper coverage is in place.
- Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
- Preparing plans and specifications for pickup/shipment.
- Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.
- High School Diploma, GED or equivalent.
- 1-2 years of experience providing administrative support preferably in the A/E/C industry
- Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
- Proficient in MS Office
- General basic knowledge of and ability to learn project management software such as Wright Plan and other related programs and systems
Job Summary
Full Time
Specialty Trade in Construction
$44k-55k (estimate)
04/28/2023
07/04/2024
omegamorgan.com
FIFE, WA
100 - 200
1991
GREG TANSEY
<$5M
Specialty Trade in Construction
Related Companies
About Omega Morgan
Omega Morgan offers specialized transportation, heavy rigging, machinery moving, crane services and millwright services with offices in Portland, Seattle, and Calgary. We provide innovative solutions for the complex moving, rigging and transportation challenges faced by manufacturers, contractors and logistics providers, both domestically and internationally.
The job skills required for Admin Assistant include Administrative Support, etc. Having related job skills and expertise will give you an advantage when applying to be an Admin Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Admin Assistant. Select any job title you are interested in and start to search job requirements.
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If you are interested in becoming an Admin Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Admin Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Admin Assistant job description and responsibilities
Admin assistants give support to businesses by organizing meetings, typing documents and updating computer records.
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File and retrieve organizational documents, records and reports electronically.
01/02/2022: Lancaster, PA
Maintain an organized filing system of paper and electronic documents.
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May conduct research, compile data, and prepare papers for consideration and presentation to staff.
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Perform admin duties and any other ad-hoc duties that may be assigned from time to time.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Admin Assistant jobs
Admin assistants who take the time to get to know the business they are working for are highly valued by employers.
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Administrative assistants need a range of skills to carry out the job effectively and some positions will also require a set level of experience.
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Excellent communication skills are one of the mandatory administrative assistant requirements.
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This CPD certified Administrative Diploma equips students with all the administration focused skills needed for a career as an admin or office assistant.
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Having an experience with admin work with a strong focus on workflow and process will be an asset.
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Step 3: View the best colleges and universities for Admin Assistant.
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