Description

The Laboratory Administrative Assistant is primary responsible to enter data into our winery tracking system, including entering wine chemistries, as well as incoming ingredients. Additionally, the Laboratory Administrative Assistant is responsible for preparing sample requests for wine and spirits, as well as preparing and organizing the tastings for winemaking.

Requirements

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Entering data into the winery tracking system efficiently and accurately
• Preparing and packaging AFS shipping samples and Approval samples
• Creating and documenting paperwork for shipping and incoming ingredients
• Preparing and organizing tastings for winemaking
• Making digital copies of Laboratory paperwork
• Clean the Tasting Room, as well as the Laboratory
• Perform miscellaneous administrative tasks for Laboratory
• Track inventory of office and sample shipping supplies
• Perform analysis on shipping samples when requested
• Work on special projects as assigned by Laboratory Supervisor
• Ability to adhere to companies’ 4 core standards
• Trust
• Ingenuity
• Forward Thinking
• Always Deliver

QUALIFICATIONS:

• Must currently be an on-site employee through one of the contracted O'Neill temp agencies
• Must have lab experience at O'Neill. 
• Must have completed at least 580 hours as a temp employee. 
• Excellent oral communication skills
• Strong organizational, problem-solving skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Proven ability to handle multiple projects and meet deadlines
• Demonstrated ability to calculate figures and amounts
• Ability to understand and follow written and verbal instructions
• Knowledge of wines and wine production desired
• Ability to effectively present information and respond to questions
• Good communication skills, open and clear communication with sample pullers, Winemaking and Laboratory
• Ability to prioritize work flow and change priorities when needed

PHYSICAL REQUIREMENTS:

• Walk, kneel, bend, and stand
• Ability to work long hours during peak periods
• Ability to lift and/or move up to 60 pounds
• Ability to work multiple shifts
• Climb stairs

WORK ENVIRONMENT:

• Work is mainly performed both in a normal lab environment and occasionally outdoors
• Noise levels are usually moderate but may be moderate to high at times
• A percentage of work time may be spent in a wine warehouse and cellar where temperatures are cool and noise level is usually moderate
• Floors may be wet and slippery, proper footwear is required